Commercial Process Associate - 16-Month Contract

About JTI
JTI-Macdonald Corp., established in 1858, is one of Canada’s oldest and leading tobacco companies employing approximately 500 employees across the country with the headquarters in Mississauga (Ontario), manufacturing facilities in Montreal (Quebec) and sales offices across the country. 
JTI Canada is a member of Japan Tobacco International (JTI) producers of some of the worlds most recognizable tobacco brands. For the sixth consecutive year, we have been certified as a Top Employer ranked #3 in Canada and #1 in North America for 2023. In addition, JTI was certified a Global Top Employer for the ninth consecutive year among only 15 other Global Top Employers.
JTI is a leading international tobacco and vaping company, with headquarters in Geneva, Switzerland and an international workforce of 48,000 employees. Our world-renowned brands are available in over 130 markets. Though the tobacco industry is changing, JTI remains committed to provide adult consumers with a choice of a wide portfolio of quality products including those with the potential to reduce the risks associated with smoking. 

Commercial Process Associate – 16-month contract
 

Position Purpose
Under the supervision of the Commercial Process Manager, the incumbent is mainly responsible for processing, tracking, and monitoring, and maintaining Sales & Marketing purchase requisition, purchase orders, invoices, budgets, electronic funds transfer, and gift card orders among other tasks within the scope of the role. The role requires a self-motivated and team-oriented individual with the ability to work effectively and efficiently with limited supervision.

Responsibilities

• Review, Process and manage purchase requisitions for the Sales & Marketing group. Purchase Requisitions will be of high complexity in nature and require knowledge of internal marketing programs and budgets, tax coding and PR modification.
• Verify and process invoices according to the established guidelines
• Track and monitor all invoice spending by promotional budget, project and programs ensuring accurate monthly reconciliation against all projects.
• Participate in month end/yearend process ensuring proper spending by program (GR accruals) supported by appropriate backup compliant to JTI policies & procedures.
• Respond to internal and external inquiries and/or requests in a timely manner
• SAP Purchase Orders review on a regular basis and problem-solving interaction with Procurement, Account Payable, Finance Tax, external suppliers and in some instance, vendors including blocked invoice resolution. 
• Ensure seamless PR/PO process while adhering to all JTI policies and internal JTI budget approval process
• Review and follow up of invoice aging, non-compliant and blocked invoice report. 
• Other duties as assigned

Qualifications & Experience

• Minimum first year college, post-secondary certificate or diploma would be beneficial
• 1-3 years of SAP experience and understanding of PR creation are mandatory
• 2-5 years administrative or customer service experience in a fast-paced teamwork environment 
• Advanced knowledge and skill level with MS Office products (advanced Excel, Outlook, Word)
• Initiative, resourcefulness, accountable and pride in a job well done

Skills, Competencies & Languages

• Ability to be highly organized with sense of responsibility and accountability, yet flexible in dealing with shifting priorities, fluctuating workloads, and evolving procedures.
• Strong analytical ability and problem-solving skills with understanding of basic accounting 
• Must possess proficient written and oral communication skills 
• A self-motivated and team-oriented individual with the ability to work effectively and efficiently with limited supervision, while maintaining positive staff relationships within a teamwork environment.
• Bilingual is a strong asset (English & French) 

Additional Information
JTI-Macdonald Corp. is committed to Employment Equity. Accommodations during the recruitment process are available upon request for candidates with disabilities.
Please note that we welcome internal referrals, as per policy and candidates must be duly authorized to work in Canada.
We thank all applicants for their interest; however only those invited for an interview will be contacted.