Address
Form of work
SalaryJob Posting Date: December 21, 2023
Status: Full-Time
Department:Emergency Management
Location:
Main Administration Building
Some travel throughout the County will be required.
Incumbent will be required to arrange for their own travel as required, with compensation through mileage reimbursement.
Report to: Manager of Emergency Management
Hours:
35 Hours per Week
Some overtime, evening and weekend work may be required from time-to-time.
Additional hours required during complex municipal emergency responses
Remuneration: $67,549.76 to $79,041.24 per year (2023 rate)
Application Deadline: Wednesday January 17, 2024 at 4:30pm
Job Summary:
The Emergency Management Program Coordinator will assist the Manager of Emergency Management / Community Emergency Management Coordinator (CEMC), and the County of Elgin and Member Municipalities with the development and maintenance of the “Municipal Standards” under Regulation 380/04 of the Emergency Management and Civil Protection Act. The Emergency Management Program Coordinator will be an alternate CEMC for the County of Elgin and may, from time to time, be appointed as a CEMC or alternate CEMC for a member Municipality.[1]
[1] The County of Elgin currently provides Emergency Management Services and the Community Emergency Management Coordinator (CEMC) position to the County and, through a shared service agreement, to member municipalities. Emergency Management support is provided to the remaining municipalities on a request basis.
Key Responsibilities:
- Coordinate with the Manager, the rest of the Emergency Management team and Municipalities to ensure that all provincially required documentation, including, but not limited to, Emergency Management Committee agendas and minutes, critical infrastructure information, emergency response plans, exercise development, exercise reports, training records, are completed on an annual basis.
- Update/maintain the Hazard Identification and Risk Assessments (HIRA) for the County and Member Municipalities.
- Maintain all supplies and documentation in the primary and alternate Municipal Emergency Operation Centres. This includes completing an annual inventory of the supplies, coordinating the ordering and re-stocking of necessary supplies.
- Develop, deliver and participate in Emergency Management training opportunities for Municipal Emergency Control Group and support staff.
- Assist with the formulation and delivery of annual practice emergency training exercises for the County of Elgin and Member Municipalities.
- Conduct annual emergency notification exercises for the County of Elgin and Member Municipalities.
- Develop and deliver annual municipal public awareness/education programs including, but not limited to, Emergency Preparedness Week, as approved (including the development of public education material which may involve preparing, printing and distributing said materials, ensuring the public education information on the County’s and Member Municipalities’ internet and social media sites are maintained through communications staff).
- Maintain the critical infrastructure lists for the County and Member Municipalities in a format suitable for reporting to the Province and on GIS systems.
- Coordinate with staff to ensure that GIS information is maintained and available for use during Emergency Management exercises and for Municipal emergency responses.
- Maintain the documentation and contact information for the County and Member Municipality Emergency Response Plans.
- Assist with the development and delivery of presentations to stakeholders, partner agencies and the public about Emergency Management Programs.
- Assist with the formulation of reports for the County and Member Municipalities Committees and Council.
- During emergencies, the Program Coordinator will assist the CEMC in providing the County with advice on relevant Emergency Management legislation, the Emergency Response Plan and other relevant Emergency Management response information.
- Provide the County and Member Municipalities with regular updates on an emergency in the absence of the CEMC.
- Assist the CEMC, County Departments and Member Municipalities with the development, implementation and maintenance of the County’s Service Continuity Plans and programs including appropriate risk assessments, business impact analysis, department training and exercises.
- Assist with other Emergency Management duties as assigned, which may include, but not be limited to, hazard specific response plans, participation on Elgin County Committees and working groups.
- Develop and deliver Emergency Management training programs, including annual compliance requirements, as well as, and not limited to, Emergency Management of Ontario programs.
- Other duties as assigned to assist with the operation of the Emergency Management Department for the County of Elgin
- Two-year College diploma in Emergency Management, Planning, Social Services or a related discipline, preferred.
- Emergency Management certificate is preferred.
- Minimum of two years experience or equivalent working in a municipal government environment in the field of Emergency Management, preferred.
- Successful completion of one or more of the following Emergency Management Ontario courses; CEMC EM 300, BEM EM 200, IMS 100, IMS 200, IMS 250, and Note Taking EM 240, preferred.
- Knowledge and understanding of the Emergency Management and Civil Protection Act and related legislation.
- Knowledge and understanding of Emergency Management principles and best practices.
- A valid driver’s license and a satisfactory driver’s abstract.
- Knowledge of the Fire Protection and Prevention Act, associated regulations, and OFC or AS&E processes, considered an asset.
- Ability to develop and maintain cooperative and effective working relationships with a broad and diverse group of stakeholders.
- Ability to deal tactfully in all situations.
- Effective time management skills.
- Strong communication and facilitation skills.
- Good social media and marketing skills considered an asset.
- Understanding of GIS mapping software considered an asset.
Personal information for this position is collected under the authority of the Municipal Act, S.O. 2001, as amended. Only those applicants selected for an interview will be contacted. The County of Elgin is an equal opportunity employer. Accommodations are available for all parts of the recruitment process. Applicants need to make their needs known in advance.
