Event Coordinator

Work setting

• Associations and non profit organizations
• Arts and culture

Number of participants

• Over 400 participants

Responsibilities

Tasks

• Develop media strategies and public relations activities
• Determine requirements for hospitality services, signage, multi-media equipment, printing and other technical services, and arrange for and manage contracts for these services
• Co-ordinate media services
• Implement registration systems
• Set up and monitor, or arrange for the setting up and monitoring of multi-media equipment
• Plan and arrange for accommodation and transportation services
• Develop registration systems and information materials
• Plan for required documentation and for pre- and post-distribution of documentation (itineraries, evaluations etc.)

Supervision

• 1 to 2 people

Credentials

Certificates, licences, memberships, and courses 

• Special events co-ordinator/manager certification

Experience and specialization

Type of data entry

• Numeric

Computer and technology knowledge

• Google Docs
• Database software
• MS Excel
• MS Office
• MS Outlook
• MS PowerPoint
• MS Word
• MAC
• InDesign

Area of work experience

• Conference and meeting planning companies

Additional information

Security and safety

• Criminal record check

Work conditions and physical capabilities

• Attention to detail
• Work under pressure
• Tight deadlines
• Fast-paced environment
• Overtime required

Own tools/equipment

• Cellular phone
• Computer

Personal suitability

• Accurate
• Client focus
• Efficient interpersonal skills
• Excellent oral communication
• Excellent written communication
• Flexibility
• Initiative
• Organized
• Team player
• Ability to multitask
• Time management