Event Coordinator

The event specialist at le 9e Productions is responsible for managing all inbound business. Through the event cycle of service, the specialist is thorough and detailed in all communications with clients, ensuring event details are shared with the client and teams. The event specialist provides exceptional service and ensures that clients return.

Primary Duties & Responsibilities

• Network and create relationships with new and current clients
• Communicate with clients, gather event details, prepare packages, and send event confirmation details to clients
• Uses sales tools to effectively close leads, including proposals, site tours and planning meetings
• Follow up with clients using information from post events creating opportunity for new bookings and identifying moments to go above and beyond
• Show a superior level of customer service through client feedback repeat events
• Has a keen eye for details & knows the important questions to ask when planning an event
• Manage time effectively to meet weekly deadlines for Event Order and responds efficiency to client requests
• Contributes to the annual sales targets of the events team, and is able to accurately produce a forecast and speak to the business they are producing
• Contributes to the venue goals by sharing ideas and collaborating with team members
• Can identify a great piece of business & present to management for negotiation
• Anticipates the needs of the floor operations and kitchen side of the business unit
• Offers a positive presence and attitude towards the work, team, company, and outside vendors
• Monitors and oversees events from preparation and set-up through teardown to ensure adherence to planned format, compliance with regulations, cooperation between vendors, and overall satisfaction of participants and sponsors.
• Ensures proper administrative reconciliation post event collaborating with accounting, operations to ensure seamless.

Qualifications

• Minimum 2 years experience coordinating a variety of events (inclusive of small, large and high profile functions)
• Prior understanding of equipment and event rentals is an asset
• Prior administrative experience and exposure to marketing and sales an asset
• Proven ability to work in a team environment with self-motivation and independent work ethic
• Excellent oral and written communication skills in French and ability to engage clients
• IT/Computer savvy; proficient in MS Office (Word, Excel, Outlook and PowerPoint) and Google Drive
• Fanatical attention to detail, strong organizational skills and sales ability
• Ability to multi-task and maintain a level of professional urgency and momentum; excellent time management skills to prioritize tasks properly

Job Type: Full-time

Salary: $52,000.00-$66,144.16 per year

Schedule:

• Monday to Friday
• Weekends as needed

Supplemental pay types:

• Bonus pay

Ability to Commute:

• Montréal, QC H3A 3S6 (required)

Ability to Relocate:

• Montréal, QC H3A 3S6: Relocate before starting work (required)

Work Location: Hybrid remote in Montréal, QC H3A 3S6