Executive Assistant

Accelerate your career with the most awarded Air Cargo Airline in Canada!

Cargojet is Canada's leading provider of time-sensitive overnight air cargo services and carries over 1,300,000 pounds of cargo each business night. Cargojet operates its network across North America each business night, utilizing a fleet of all-cargo aircraft Cargojet has been awarded one of Canada’s 50 Best Managed Companies as well as being awarded the Shipper’s Choice Award for the best Air Cargo Carrier in Canada for the past number of years. Being part of Cargojet will allow you to become a part of a diverse and vibrant family at the leading edge of the air cargo industry both domestically and internationally. Cargojet team members are dedicated, hardworking, and have a strong sense of leadership and commitment. We are seeking an experienced and qualified applicant to work as the Executive Assistant to the Executive Chairman based out of our Mississauga office.

Primary Objective of the Position: 

The Executive Assistant will primarily be responsible for providing confidential administrative support and efficiently managing all facets of the Executive Chairman's office.

Essential Position Functions:

• Provides high-level administrative support and assistance to the Executive Chairman.
• Provide confidential administrative support including preparation of business travel & seminar arrangements, meeting scheduling, agenda development, expense reconciliation, and minute taking.
• Conserves executive’s time by reading, researching, and routing correspondence; drafting letters and documents; collecting and analyzing information; and initiating telecommunications.
• Maintains executive’s appointment schedule by planning and scheduling meetings, conferences, teleconferences, and travel.
• Assist in the development of corporate communications/correspondence (internal and external as required).
• Develop and cultivate collaborative relationships with peers, members of the Leadership Team, and external partners.
• Develop effective processes to assure efficient delivery of information.
• Welcomes guests and customers by greeting them, in person or on the telephone, and answering or directing inquiries.
• Make arrangements for beverages, lunches, dinners, etc. for meetings as requested.
• Attend and screen all calls for the Executive Chairman's office.
• Responsible for efficiently organizing files, documents, and correspondences for the Executive Chairman’s office.
• Reconciling financial and expense statements on a monthly basis and submitting the necessary documentation to the accounts department.
• Coordinating with third-party partners and efficiently managing all existing memberships, loyalty programs, sporting events, and other enrolments of similar nature.
• Other responsibilities and projects that may be required from time to time.

Minimum Qualifications:

• Bachelor Degree or equivalent
• Minimum 10 years of progressively responsible and diversified Secretarial & Executive Assistant experience
• Excellence using standard functions in Microsoft Office (Word, Excel, Outlook)
• Excellent verbal and written communication skills
• Excellent organizational skills and attention to detail
• Excellent time management skills with a proven ability to meet deadlines
• Ability to function well in a high-paced and at times stressful environment
• Knowledge of Speed writing is mandatory
• Ability to handle a large volume of work and competing priorities with minimal supervision
• Exceptional judgment and discretion in managing highly sensitive and confidential information
• A quick thinker who brings a positive and high-energy approach to getting things done
• Strong organizational and administrative skills; attention to detail is a critical part of this role
• Ability to work both independently and in a team environment
• Maintain efficient office procedures and a system for keeping track of multiple, competing priorities
• Professional communication with co-workers, and clients
• Demonstrated competency with verbal and written business English, spelling, punctuation, and grammar

Important to Know:

• Cargojet is an equal opportunity employer. We thank you for your interest. Only those candidates selected for an interview will be contacted.
• We are committed to providing accommodations for persons with disabilities. If you require accommodation, we will work with you to meet your needs
• At Cargojet, we make safety the highest priority. Because of this priority and as we operate in a safety-sensitive environment, we require all employees to abstain from consuming Cannabis, in and outside of the workplace. This is a critical element of our drug and alcohol policy that all employees must comply with at all times.