AddressAre you an organizational pro? We have just the job for you!
Shambhala Music Festival is looking for an Executive Assistant to join our HQ team. Work with us full-time, year-round at our head office on Baker St. in beautiful Nelson, BC!
The Executive Assistant will provide confidential executive administration and project management support to the Chief Executive Officer. Responsibilities include managing the schedules and communications of the CEO, managing assigned projects, generating reports and presentations, setting up meetings, data entry, purchasing and organizing.
Executive Support Responsibilities:
- Provide confidential administrative support, including report creation and maintenance, project support, research tasks, preparation of business travel, meeting scheduling, agenda development, and minute taking.
- Successfully completes critical aspects of deliverables with a hands-on approach, including drafting acknowledgement letters, personal correspondence, and other tasks that facilitate the CEO’s ability to lead the company effectively.
- Liaise with all departments to facilitate additional duties as required.
- Draft, review and send communications on behalf of the CEO.
- Answer correspondence promptly and use good judgment to prioritise the distribution of messages in a timely manner.
- Maintain polite and professional communication via phone, e-mail, and mail.
- Anticipate the needs of others to ensure their seamless and positive experience.
- Special projects as assigned.
Project Management Responsibilities:
- Complete projects as assigned by the CEO.
- Identify project tasks and actions required for completion.
- Identify and resolve issues that may arise.
- Analyzing data collected during and for, the project.
- Researching information that may help leverage project development.
- Communicating with stakeholders, employees, and clients.
To apply, submit your resume & cover letter.
Shambhala Music Festival is committed to employment equity. We strongly encourage applications from Indigenous peoples, Black people, racialized people, people with disabilities, people from gender and sexually diverse communities and/or people with intersectional identities.
We thank all those who apply; however only those who are shortlisted will be contacted.
Job Type: Full-time
Schedule:
- 12 hour shift
- 8 hour shift
- Monday to Friday
- Overtime
Ability to commute/relocate:
- NELSON, BC: reliably commute or plan to relocate before starting work (required)
Work Location: One location
