Executive Assistant (On-Site)

We offer more than a job, we offer a career!

• We support our employees to shape their career by encouraging continuing education and investing in training and development.
• We put our employees at the center of what we do to allow them to grow personally and professionally, with projects and challenges that are motivating and rewarding.
• We inspire people to do what they are passionate about by believing in integrity, respect and recognition of diversity and community support.
• We are a dynamic team where entrepreneurship, innovation and collaboration are at the core of our values.
• We offer competitive salaries and a multitude of benefits starting day one including generous medical and dental coverage, telemedicine, employee and family assistance program, and retirement and savings programs.
• We recognize the importance of work-life balance with our hybrid work program, wellness allowance, and year-round social activities and events.

We are looking for an Executive Assistant to join our team in our Winnipeg office!

As an Executive Assistant, you will be responsible for supporting the managing partner and other key executives by providing full administrative support in a fast-paced environment.

Please note this is a fully in-office position, located at 444 St. Mary Avenue, Suite 110, Winnipeg, Manitoba R3C 3T1.

If you are career-minded and looking for a dynamic work environment with a growth mindset, you will love working with our team!

Your day as an Executive Assistant

• Maintain calendars for managing partners, ensuring time is utilized in an efficient and work-smart manner.
• Travel requests-booking accommodations, liaison with the travel agency, tracking spend on air travel for report to Montreal
• Coordinate ground transport for Managing partner when traveling to meetings
• Collaborate with other EAs across different regions in the country.
• Schedule meetings & lunches/dinners with customers/clients and prospects including insurers
• Reconciling monthly credit card receipts and expenses
• Meeting minutes for management and other meetings
• Expense reporting as needed and preparing cheque requisitions for invoices as needed
• Create and distribute reports to VPs (AR and Sales Funnels).
• Review and reconcile invoices-flag/follow up on questionable items;
• Assist the Managing Partner with ad hoc projects.
• Organizing in-house events for staff celebrations and managing the Holiday Calendar.
• Management of outstanding receivables.
• Leave management for all office employees (Paid time off and others).
• Preparation and organization of presentations as per BFL Canada's standards and branding.
• Backup for the reception and onboarding of new employees.

Our ideal candidate

• 5 years of experience in a fast-paced environment in an Executive support capacity.
• Computer savvy, with excellent knowledge of Microsoft Office Suite, including Excel and PowerPoint.
• Strong verbal and written communication skills.
• Ability to work well independently and with others throughout the organization.
• Proactive and eager to find efficiencies to improve and streamline processes.
• Excellent organizational and time management skills
• Detail oriented
• Good knowledge of the insurance brokerage industry, an asset
• Please note this is an onsite position.

Who we are

Founded in 1987 by Barry F. Lorenzetti, BFL CANADA is one of the largest employee-owned and operated Risk Management, Insurance Brokerage, and Employee Benefits consulting services firms in North America. The firm has a team of over 1,300 professionals located in 26 offices across the country. Our employees have free rein to demonstrate their creativity, leadership, and entrepreneurial skills since we believe in each one of them. BFL CANADA is a founding Partner of Lockton Global LLP, a partnership of independent insurance brokers who provide Risk Management, Insurance, and Benefits Consulting services in over 140 countries around the world.

More about us

Let's stay in touch: Follow us on LinkedIn to get privileged access to our activities and see our other job opportunities.

Visit our website to learn more about us: bflcanada.ca

We welcome and encourage applications from people with diverse abilities. BFL Canada is committed to fostering an environment that is diverse, equitable, inclusive, and accessible to all. The diversity of our talents enables innovation and creativity through diverse backgrounds, different thinking, and unique knowledge. Accommodations are available on request for candidates taking part in all aspects of the selection process.

Offers of employment at BFL CANADA are conditional upon satisfactory results of background verifications.