Executive Assistant/Administrative Assistant - Open Until Filled

AY4 Administrative Secretary 4
AY4 Administrative Secretary 4
Regular/full-time; Regular/part-time; Term/full-time; Term/part-time
Regular/full-time; Regular/part-time; Term/full-time; Term/part-time
Various Departments
Various Departments
Various Branches/Divisions
Various Branches/Divisions
Winnipeg MB
Winnipeg MB
Advertisement Number: 42054
Advertisement Number:
Advertisement Number:
42054
Salary(s): AY4 $48,777.00 - $55,567.00 per year
Salary(s):
Salary(s):
AY4 $48,777.00 - $55,567.00 per year
Closing Date: February 29, 2024
Closing Date:
Closing Date:
February 29, 2024
The Manitoba government recognizes the importance of building an exemplary public service reflective of the citizens it serves, where diverse abilities, backgrounds, cultures, identities, languages and perspectives drives a high standard of service and innovation. The Manitoba government supports equitable employment practices and promotes representation of designated groups (women, Indigenous people, persons with disabilities, visible minorities).
The Manitoba government recognizes the importance of building an exemplary public service reflective of the citizens it serves, where diverse abilities, backgrounds, cultures, identities, languages and perspectives drives a high standard of service and innovation. The Manitoba government supports equitable employment practices and promotes representation of designated groups (women, Indigenous people, persons with disabilities, visible minorities).
The Manitoba government recognizes the importance of building an exemplary public service reflective of the citizens it serves, where diverse abilities, backgrounds, cultures, identities, languages and perspectives drives a high standard of service and innovation. The Manitoba government supports equitable employment practices and promotes representation of designated groups (women, Indigenous people, persons with disabilities, visible minorities).
Employment Equity is a factor in selection for this competition. Consideration will be given to Indigenous people and persons with disabilities.
Employment Equity is a factor in selection for this competition. Consideration will be given to Indigenous people and persons with disabilities.
Employment Equity is a factor in selection for this competition. Consideration will be given to Indigenous people and persons with disabilities.
An eligibility list may be created for similar positions in Winnipeg and other locations across Manitoba and may remain in effect for 12 months. This competition may be used to appoint successful candidate(s) to current and future regular, term or acting status appointments subject to staffing approval.
An eligibility list may be created for similar positions in Winnipeg and other locations across Manitoba and may remain in effect for 12 months. This competition may be used to appoint successful candidate(s) to current and future regular, term or acting status appointments subject to staffing approval.
An eligibility list may be created for similar positions in Winnipeg and other locations across Manitoba and may remain in effect for 12 months. This competition may be used to appoint successful candidate(s) to current and future regular, term or acting status appointments subject to staffing approval.
This competition will be used to fill positions at the Administrative Assistant (AY4) level of varying employment tenures, language requirements, security requirements, conditions of employment and work locations depending on the needs of the positions being staffed.
To be considered for this competition you must submit an application form and resume. The selection board will rely only on information provided in these documents to determine whether a candidate will be invited for further assessment.
Note: You are not required to submit a cover letter, but must submit resume and application form. You may be asked to submit references, or other documentation at a later point if invited for further consideration. To be considered for this competition you must submit an application form. See below for further instructions.
This competition will be used to fill positions at the Administrative Assistant (AY4) level of varying employment tenures, language requirements, security requirements, conditions of employment and work locations depending on the needs of the positions being staffed.
To be considered for this competition you must submit an application form and resume. The selection board will rely only on information provided in these documents to determine whether a candidate will be invited for further assessment.
Note: You are not required to submit a cover letter, but must submit resume and application form. You may be asked to submit references, or other documentation at a later point if invited for further consideration. To be considered for this competition you must submit an application form. See below for further instructions.
Click here to access the application form. Click here to access the application form.
Click here to access the application form.
Conditions Of Employment:
Conditions of Employment:

• Must be legally entitled to work in Canada
• Must be legally entitled to work in Canada
  

Must be legally entitled to work in Canada

• A satisfactory Criminal Record Check (including Vulnerable Sector Search), Enhanced Security Screening, Child Abuse Registry and Adult Abuse Registry Checks may be required for some positions.
• A satisfactory Criminal Record Check (including Vulnerable Sector Search), Enhanced Security Screening, Child Abuse Registry and Adult Abuse Registry Checks may be required for some positions.
  

A satisfactory Criminal Record Check (including Vulnerable Sector Search), Enhanced Security Screening, Child Abuse Registry and Adult Abuse Registry Checks may be required for some positions.
Qualifications:
Essential:
Qualifications:
Essential Essential
Essential
:

• Post-Secondary education in Office Administration (or related discipline), or equivalent combination of education, training and experience may be considered.
• Experience providing administrative support at a senior or executive level including creating and maintaining document tracking systems, coordinating, and scheduling meetings, maintaining files and filing systems (paper and electronic), managing operational budgets, preparing, and tracking expense requests and performing monthly reconciliations.
• Experience managing an office, including ordering and managing all computer, equipment service needs and supply requirements.
• Experience working with highly sensitive material in a confidential and professional manner.
• Excellent written communication skills with experience drafting, proofreading, and formatting various types of correspondence and submissions with a high degree of accuracy.
• Experience researching, analyzing, compiling, and summarizing information.
• Excellent organizational skills including the ability to prioritize and work on concurrent assignments and meet deadlines in a fast-paced environment.
• Strong interpersonal skills, including political acumen, with the ability to establish and maintain professional working relationships with staff at all levels of government as well as the public.
• Strong verbal communication skills with the ability to effectively communicate at all levels.
• Ability to work independently with minimal supervision with initiative.
• Proficiency with technology, including personal computers and current Microsoft Software Office applications such as Word, Excel, PowerPoint and Outlook.
• Sound judgement and problem-solving skills with the ability to handle sensitive and non-routine issues.
• Post-Secondary education in Office Administration (or related discipline), or equivalent combination of education, training and experience may be considered.
  

Post-Secondary education in Office Administration (or related discipline), or equivalent combination of education, training and experience may be considered.

• Experience providing administrative support at a senior or executive level including creating and maintaining document tracking systems, coordinating, and scheduling meetings, maintaining files and filing systems (paper and electronic), managing operational budgets, preparing, and tracking expense requests and performing monthly reconciliations.
  

Experience providing administrative support at a senior or executive level including creating and maintaining document tracking systems, coordinating, and scheduling meetings, maintaining files and filing systems (paper and electronic), managing operational budgets, preparing, and tracking expense requests and performing monthly reconciliations.

• Experience managing an office, including ordering and managing all computer, equipment service needs and supply requirements.
  

Experience managing an office, including ordering and managing all computer, equipment service needs and supply requirements.

• Experience working with highly sensitive material in a confidential and professional manner.
  

Experience working with highly sensitive material in a confidential and professional manner.

• Excellent written communication skills with experience drafting, proofreading, and formatting various types of correspondence and submissions with a high degree of accuracy.
  

Excellent written communication skills with experience drafting, proofreading, and formatting various types of correspondence and submissions with a high degree of accuracy.

• Experience researching, analyzing, compiling, and summarizing information.
  

Experience researching, analyzing, compiling, and summarizing information.

• Excellent organizational skills including the ability to prioritize and work on concurrent assignments and meet deadlines in a fast-paced environment.
  

Excellent organizational skills including the ability to prioritize and work on concurrent assignments and meet deadlines in a fast-paced environment.

• Strong interpersonal skills, including political acumen, with the ability to establish and maintain professional working relationships with staff at all levels of government as well as the public.
  

Strong interpersonal skills, including political acumen, with the ability to establish and maintain professional working relationships with staff at all levels of government as well as the public.

• Strong verbal communication skills with the ability to effectively communicate at all levels.
  

Strong verbal communication skills with the ability to effectively communicate at all levels.

• Ability to work independently with minimal supervision with initiative.
  

Ability to work independently with minimal supervision with initiative.

• Proficiency with technology, including personal computers and current Microsoft Software Office applications such as Word, Excel, PowerPoint and Outlook.
  

Proficiency with technology, including personal computers and current Microsoft Software Office applications such as Word, Excel, PowerPoint and Outlook.

• Sound judgement and problem-solving skills with the ability to handle sensitive and non-routine issues.
  

Sound judgement and problem-solving skills with the ability to handle sensitive and non-routine issues.
Desired:Desired:
Desired:

• Experience providing administrative assistant training, including assigning work and providing constructive feedback.
• Experience providing administrative assistant training, including assigning work and providing constructive feedback.
  

Experience providing administrative assistant training, including assigning work and providing constructive feedback.
Duties:
AY4 Administrative Stream duties will vary depending on the position. Duties may include:
Duties:
Duties:
AY4 Administrative Stream duties will vary depending on the position. Duties may include:

• Assessing, processing, and completing applications
• Preparing statistical data or performing specialized tasks which requires independent research and compilation
• Preparing, checking and completing payrolls
• Data entry
• Maintaining physical and electronic records
• Assessing, processing, and completing applications
  

Assessing, processing, and completing applications

• Preparing statistical data or performing specialized tasks which requires independent research and compilation
  

Preparing statistical data or performing specialized tasks which requires independent research and compilation

• Preparing, checking and completing payrolls
  

Preparing, checking and completing payrolls

• Data entry
  

Data entry

• Maintaining physical and electronic records
  

Maintaining physical and electronic records
Apply To:
Duties will include providing other clerical/administrative support as required.
Apply To:
Advertisement # 42054
Talent Acquisition
Human Resource Services
600-259 Portage Avenue
Winnipeg, MB , R3B 2A9
Phone: 204-945-7518
Fax: 204-945-0601
Email:
Advertisement # 42054
Advertisement # 42054
Talent Acquisition
Talent Acquisition
Human Resource Services
Human Resource Services
600-259 Portage Avenue
600-259 Portage Avenue
Winnipeg, MB , R3B 2A9
Winnipeg, MB , R3B 2A9
Phone: 204-945-7518
Phone: 204-945-7518
Fax: 204-945-0601
Fax: 204-945-0601
Email:
Email:
govjobs@gov.mb.ca
WHEN APPLYING TO THIS POSITION, PLEASE INDICATE THE ADVERTISEMENT NUMBER AND POSITION TITLE IN THE SUBJECT LINE AND/OR BODY OF YOUR EMAIL.
To be considered for this competition you must submit an application form and resume. The selection board will rely only on information provided in these documents to determine whether a candidate will be invited for further assessment.
Note: You are not required to submit a cover letter, but must submit resume and application form. You may be asked to submit references, or other documentation at a later point if invited for further consideration. To be considered for this competition you must submit an application form. See below for further instructions.
WHEN APPLYING TO THIS POSITION, PLEASE INDICATE THE ADVERTISEMENT NUMBER AND POSITION TITLE IN THE SUBJECT LINE AND/OR BODY OF YOUR EMAIL.WHEN APPLYING TO THIS POSITION, PLEASE INDICATE THE
WHEN APPLYING TO THIS POSITION, PLEASE INDICATE THE
ADVERTISEMENT NUMBER ADVERTISEMENT NUMBER
ADVERTISEMENT NUMBER
AND
AND
POSITION TITLE POSITION TITLE
POSITION TITLE
IN THE SUBJECT LINE AND/OR BODY OF YOUR EMAIL.
IN THE SUBJECT LINE AND/OR BODY OF YOUR EMAIL.
To be considered for this competition you must submit an application form and resume. The selection board will rely only on information provided in these documents to determine whether a candidate will be invited for further assessment.
Note: You are not required to submit a cover letter, but must submit resume and application form. You may be asked to submit references, or other documentation at a later point if invited for further consideration. To be considered for this competition you must submit an application form. See below for further instructions.
Click here to access the application form. Click here to access the application form.
Click here to access the application form.
Applicants may request reasonable accommodation related to the materials or activities used throughout the selection process. When applying to this position, please indicate the advertisement number and position title in the subject line and/or body of your email. Your cover letter, resumé and/or application must clearly indicate how you meet the qualifications.
Applicants may request reasonable accommodation related to the materials or activities used throughout the selection process. When applying to this position, please indicate the advertisement number and position title in the subject line and/or body of your email. Your cover letter, resumé and/or application must clearly indicate how you meet the qualifications.
Please be advised that job competitions for represented positions may be grieved by internal represented applicants. Should a selection grievance be filed, information from the competition file will be provided to the grievor's representative. Personal information irrelevant to the grievance and other information protected under legislation will be redacted.
Please be advised that job competitions for represented positions may be grieved by internal represented applicants. Should a selection grievance be filed, information from the competition file will be provided to the grievor's representative. Personal information irrelevant to the grievance and other information protected under legislation will be redacted.
We thank all who apply and advise that only those selected for further consideration will be contacted.
We thank all who apply and advise that only those selected for further consideration will be contacted.
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