Field Office Administrator

Work Arrangement: Hybrid 
Department: Field Administration Function 
Pembina Pipeline Corporation is a dynamic energy transportation and midstream provider, serving customers for more than 65 years. Chances are, we do more than you think. We own pipelines that transport hydrocarbon liquids and natural gas products produced primarily in Western Canada. We also own gathering and processing facilities and an oil and natural gas liquids infrastructure and logistics business. Our operations along the hydrocarbon value chain allow us to offer a full state of midstream and marketing services to our customers in the energy industry. 
We are an organization that cares not only about results, but how those results are achieved. Our organization is grounded in the values of Safe, Trustworthy, Respectful, Collaborative and Entrepreneurial. Cultivating a positive employee experience and promoting a diverse and inclusive environment where our employees feel engaged, recognized and empowered is foundational to our ambition of being an employer of choice. Learn more about our values and strategy. 
We value the safety of our communities, customers, contractors and employees, and believe that all incidents are preventable. Compliance with all policies, procedures and regulations is a requirement, and our Life Saving Rules are basic rules that everyone should know and live by. Working for Pembina means working safely. 
Overview:
Pembina Pipeline Corporation’s Fort McMurray Office is currently seeking a Field Office Administrator to join the team. This position reports to the Supervisor, Administration in the Oilsands Business Unit, part of Pembina’s Pipeline Division.  
Pembina is one of Canada's largest oil sands and heavy oil pipeline operators and the business unit operates one of the largest merchant terminal businesses in western Canada. These combined assets allow us to provide long-term, dedicated transportation services to our customers.  
With a friendly attitude, a willingness to work collaboratively, and a commitment to contributing as a team member, the Field Office Administrator will provide the Fort McMurray office daily administrative support. With a flexibility and a readiness to adapt to changes, this role will also be required to cross-train in different tasks to ensure adequate coverage when needed.
 
Responsibilities may include but not limited to:
-Support Pembina’s safety culture of "Zero by Choice" and the “Life Saving Rules”. To read more about our Life Saving Rules, visit pembina/safety;
-Handle reception duties, including answering the telephone, signing in office visitors, and providing excellent customer service;
-Prepare and submit employee and/or contractor information for site access on shared sites (CNRL/Syncrude);
-Complete goods and service receipts in SAP;
-Conduct monthly forecasting updates and create and edit reports and documents, all by leveraging SAP and Business Planning and Consolidation tools;
-Validate invoices against contractual terms and ensure supporting documents are attached;
-Route invoices for proper approval and payment;
-Monitor the delivery of services to aid in tracking and forecasting expenditures;
-Organize and submit monthly financial accruals for the Business Units being supported;
-Adhere to crucial monthly financial deadlines;
-Assist with corporate credit card reconciliation;
-Handle provisioning tasks, such as onboarding new employees;
-Provide meeting minutes support for safety meetings;
-Provide Facility/Building Services support and Physical Access Control, which includes working with the local property management team to provide access for contractors, requesting access cards, troubleshooting errors, and issuing and tracking field site keys and lockers keys;
-Assist with the Corporate Community Investment (i.e., Charity Campaigns, Breakfast programs, Days of Caring, etc.);
-Providing backup administrative support for vacation/sick relief as needed;
-Provide warehouse support as needed; 
-Forklift experience is considered an asset;
-Other duties as requested; and
-Participate in a diverse and inclusive work environment.
 
Qualifications:
-A minimum of Grade 12, High School Diploma, with 2 + years office administration experience; 
-Energy Industry experience is considered an asset;
-Post-Secondary Business Administration is considered an asset;
-Excellent communication and interpersonal skills;
-Superior organizational skills and a high attention to detail; 
-Ability to work with minimal supervision;
-SAP experience is considered an asset; and
-Strong computer skills with high competency in MS Office, Word, Excel, and SharePoint.
 
 
The successful candidate must be legally able to work in the country of the position. Final candidate will be required to undergo Pre-Employment Background Checks including a Criminal Record Check. 
This position will be posted until end of day: 04/09/2024 
Our expectations are high, and our rewards reflect this: We treat our people well - whether it's through our total rewards package, community engagement or volunteer opportunities, all in an environment that is equitable, safe, respectful, inclusive and accessible. 
We recognize that diverse perspectives and experiences fuel innovation and enrich our workplace culture. We firmly believe that every individual's unique background, identity and contributions contribute to our collective success. We encourage applications from individuals of all backgrounds and experiences. If you're contacted to set up an interview and you require accessibility accommodations, please let your Talent Acquisition Advisor know at that time. 
We are a proud recipient of Canada's Top 100 Employers (2018-2022), Alberta's Top Employers (2014-2024) and an Employer Partner of the Canadian Centre for Diversity and Inclusion. We are also a strong supporter of Skills Canada. 
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