Financial Analyst - Real Estate

Requisition ID: 196259
Join a purpose driven winning team, committed to results, in an inclusive and high-performing culture.

The Financial Analyst reports to the Senior Manager, Finance & Analytics, and is responsible for the timely and accurate processing, control, and tracking of all accounting entries for branch realty/property taxes and utility (electricity, gas, oil, propane, and water) payments.

You are expected to accurately record and pay these costs in all areas and notify senior managers when large variances or other discrepancies occur. Be responsible for ensuring that the administration of accounts and records are maintained to the highest professional standard.

In addition, the Analyst will be responsible for completing cost recovery associated with project spend for international projects and will assist as required with consumption tracking.

Is This Role Right for You? In this role, you will:

Process utility bills, and realty/property tax invoices for Canadian branches and office locations in using SmartBuy in a timely manner by:

• Ensuring that all required supporting documents are received with the invoice along with appropriate authorizations prior to initiating the cheque/EFT request.
• Recording all transactions in the appropriate transit number, GL account number and with the appropriate HST/GST/PST/QST tax amount.
• Checking invoice costs, HST, PST (self-assessing if necessary) and GST calculations, freight and forwarding charges, etc., for accuracy and reasonability, and initiating and responding to queries, as necessary.
• As required, complete accurate and timely recording of utility consumption - electricity, gas, oil, propane and water in a separate utility consumption reporting database. Ensuring the correct unit of measurement is captured. Provide supporting utility bills for utility consumption reporting and verification of consumption.
• Complete bi-monthly cost recover local units for all invoices paid by the Real Estate Department related to International Projects including accurate accounting entries.
• Maintain the confidentiality of sensitive invoices and transactions.

Process data and maintain accurate information on other specialized areas by:

• Responding to vendor enquiries quickly and accurately and following up with Occupancy Cost Control when required to ensure timely payment of utilities and realty taxes.
• For all accountabilities, ensuring regular follow-up on all outstanding items.
• For properties that have closed, ensuring utilities and property taxes are stopped at the appropriate time (termination of lease or sale of property).
• Being involved in internal and external audits as required and ensuring that changes required due to the audit findings are implemented.
• Responsible for the procedures of the above outlined duties and process improvements.
• Responsible for other duties such as: vendor set-ups in PeopleSoft and any queries that come through the shared inbox.
• Performs troubleshooting and resolution of any processing problems.
• Getting involved in other responsibilities as assigned.

Understand how the Bank's risk appetite and risk culture should be considered in day-to-day activities and decisions:

• Actively pursues effective and efficient operations of their respective areas in accordance with Scotiabank's Values, its Code of Conduct and the Global Sales Principles, while ensuring the adequacy,
• adherence to and effectiveness of day-to-day business controls to meet obligations with respect to operational, compliance, AML/ATF/sanctions and conduct risk.
• Champions a high performance environment and contributes to an inclusive work environment.

Do you have the skills that will enable you to succeed in this role? We'd love to work with you if you have:

• This position requires a sound understanding of accounting principles and the Bank's General Ledger.
• Knowledge of PeopleSoft and Smartbuy will be considered an asset but not required as training will be given.
• Good interpersonal and communication skills to resolve questions and problems with utility service suppliers and municipalities and to communicate with Occupancy Cost Control Managers, Leasing Managers, and other Bank staff on accounts payable processes and procedures.
• Tact and delicacy are required, as information and transactions are often of a sensitive and confidential nature.
• Organizational and prioritization skills of a higher order are prerequisites to successful task completion, as deadlines are inflexible, payments are critical to Branch operations, workloads are high, and accuracy is essential.
• 2-3 Years of full-time accounting experience, preferably in accounts payable/general ledger transactions
• MS Office including working knowledge of Excel.

Location(s): Canada : Ontario : Toronto
Scotiabank is a leading bank in the Americas. Guided by our purpose: "for every future", we help our customers, their families and their communities achieve success through a broad range of advice, products and services, including personal and commercial banking, wealth management and private banking, corporate and investment banking, and capital markets.
At Scotiabank, we value the unique skills and experiences each individual brings to the Bank, and are committed to creating and maintaining an inclusive and accessible environment for everyone. If you require accommodation (including, but not limited to, an accessible interview site, alternate format documents, ASL Interpreter, or Assistive Technology) during the recruitment and selection process, please let our Recruitment team know. If you require technical assistance, please click here. Candidates must apply directly online to be considered for this role. We thank all applicants for their interest in a career at Scotiabank; however, only those candidates who are selected for an interview will be contacted.