Financial Assistant Term

Date Posted: 04/01/2024
Req ID: 36727
Faculty/Division: UofT Mississauga
Department: UTM: Ofc of the Registrar
Campus: University of Toronto Mississauga (UTM)
Position Number: #
Description:
U of T Mississauga—the second largest campus of Canada’s top-ranked university and the only research university in Ontario’s booming Peel Region—is one of the world’s great catalysts of human potential.
Our employee community hums with the energy of 3,400 faculty, librarians and staff, who power our campus with curiosity, connection and care. We work together to spark life-changing research and innovation, make an indelible mark on the world by building equitable cities and societies, enable healthy lives, create a sustainable future and ignite entrepreneurship. Above all, we prioritize student success, and seek to give our 16,500 students the lift of a lifetime through learning and discovery. We love to open opportunities available nowhere else for our community to achieve their ambitions and make their unique contributions to Canada and the world.
This work all comes together on a spectacularly green campus, alongside the Missinihe-ziibi (Trusting Creek or Credit River), where we seek to honour truth, reciprocity and reconciliation on the traditional land of the Huron-Wendat, Seneca and the Mississaugas of the Credit First Nation. We’re thrilled to welcome those who want to learn more about us and to be part of what we do.
Your opportunity:
The Office of the Registrar at U of T Mississauga delivers registrarial services to support U of T Mississauga's academic goals. Our core mission is effective strategic enrolment management: student recruitment, retention, success and graduation. Operating in a culture of cooperation and collaboration, we achieve our goals and objectives based on values of student-focused solutions, integrity of academic records and continuous innovative improvements.
Reporting to the Registrar & Assistant Dean, Enrolment Management, the Financial Assistant is responsible for providing financial and administrative services in the Office of the Registrar. The Financial Assistant processes all financial transactions, monitors and reconciles financial accounts, resolves discrepancies and generates financial reports. The Financial Assistant keeps the Registrar & Assistant Dean, Enrolment Management informed on relevant financial issues and provides support for the forecast submission process, assisting with monthly monitoring, budget planning and forecasts.
The Financial Assistant works with the Executive Assistant and provides administrative support and assistance for staffing and operational services in the Office of the Registrar. Confidentiality is essential and the Financial Assistant is responsible staying current on all appropriate requirements, guidelines and procedures and for providing information, guidance and advice to the Registrar & Assistant Dean, Enrolment Management, the Associate Registrars, and the staff in the Office of the Registrar.
Your responsibilities will include:
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-Preparing and/or processing journal entries
-Generating standard financial reports
-Processing expense reimbursements
-Identifying and resolving individual financial discrepancies
-Applying the university Guide to Financial Management and other applicable policies, agency and regulatory requirements
-Reconciling accounts
-Preparing and recording deposits on a regular basis
-Advising staff on accounting practices and University financial policies and procedures
 
Essential Qualifications:
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-Advanced College Diploma (3 years) or acceptable combination of equivalent experience in commerce or related field with a specialization in accounting or equivalent combination of education and experience.
-A minimum of three (3) years of experience including recording financial transactions (accounts payable, accounts receivable, journal entries) using a computerized information system.
-Experience dealing with a large volume of transactions, customer service, and responding to inquiries in a professional manner.
-Demonstrated high level of attention to detail and ability to maintain accuracy under pressure of deadlines.
-Good understanding of the concepts involved in forecasting and variance analysis.
-Demonstrated knowledge of financial accounting, management accounting, accounting software applications, and finance & business communications.
-Ability to quickly master system skills, including ability to quickly gain a good understanding of systems.
-Substantial working knowledge of Microsoft Office Suite required. Advanced knowledge of Microsoft Excel is essential, including the ability to consolidate and link multiple spreadsheets and to use advanced functions and formulas.
-Ability to effectively prioritize tasks and manage deadlines.
-Highly professional approach, use of tact, superior organizational skills, ability to work with minimal error under pressure, good judgment, initiative, flexibility, ability to deal in an effective and cooperative manner with a variety of people.
-Demonstrated ability to effectively work independently and also collaboratively in a team environment.
-Superior data and financial processing skills with a high level of accuracy and attention to detail
-Strong interpersonal, verbal and written communication skills
-Excellent analytical, organizational and problem-solving skills
-Excellent customer service orientation with the ability to work effectively with diverse individuals
-Demonstrated ability to maintain confidentiality and exercise discretion with confidential information
Assets (Nonessential):
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-Knowledge of University financial policies and procedures, and U of T systems (HRIS, FIS)
To be successful in this role you will be:
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-Adaptable
-Efficient
-Motivated self-learner
-Organized
-Proactive
-Problem solver
 
Closing Date: 04/11/2024, 11:59PM ET
Employee Group: USW 
Appointment Type: Budget - Term 
Schedule: Full-Time
Pay Scale Group & Hiring Zone:
USW Pay Band 09 -- $65,407 with an annual step progression to a maximum of $83,646. Pay scale and job class assignment is subject to determination pursuant to the Job Evaluation/Pay Equity Maintenance Protocol. 
Job Category: Registrarial Services
 
This a TERM (1 year) position 
Lived Experience Statement
Candidates who are members of Indigenous, Black, racialized and 2SLGBTQ+ communities, persons with disabilities, and other equity deserving groups are encouraged , and their lived experience shall be taken into consideration as applicable to the posted position.