Hr And Office Administrator

Do you LOVE admin and have an interest in HR duties? YES!!??? Well, please read on!

***Please note that only candidates who have answered the questions below will be contacted due to the amount of applications.***

We’re a fast-paced small business looking for a multi-skilled ninja who thrives on various tasks. As a member of our rockstar office team you will bring your positive energy and keen eye for detail to Administration and HR duties. You are looking for a role where you can use your diverse array of skills and love for learning to support your awesome appreciative teammates!

About Us:
We have two exciting ventures on the go at the moment so you will get the rare
opportunity to learn all the ins and outs and get experience in two different industries with this one role….super charge that career growth!

ShareWares is our newest venture and was born like a phoenix out of a pandemic pivot. We were given an amazing opportunity to create a game-changing business that has the potential for environmental and social impact around the world. We are building a platform for any city to process millions of reusable containers each day to end the need for single-use items across all industries (coffee cups, grocery containers, shipping packages, plastic bags, crates, ALL THINGS PACKAGING, etc). Check out ShareWares.ca for more juicy details.

Natural Source is our other venture that has been in operation for 10 years but is only operating at a low level now with offices closed due to the pandemic. Natural Source designs, builds, and manages nutritious free-to-staff healthy food solutions for Vancouver’s progressive offices. Click here for more intel: www.naturalsourcesnacks.ca

About You:
You are kind, positive, adaptable, familiar with working in an open plan office, and don’t get rattled by distractions and interruptions. You shine your brightest when given a diverse array of day-to-day work. You’re not afraid to get your hands dirty and learn all elements of both businesses.

Position Details:
This is a part-time to full-time hybrid position, working approximately 30-40 hours per week, ideally spread over 3- 5 days per week, but the hours and days can be flexible. We would love to have you work from the office but there is lots that can be done remotely.

Our office/warehouse space is conveniently located next to the beautiful Olympic Village near Terminal and Olympic Village Skytrain stations.

Reporting to the CEO, the successful applicant will perform the following duties:

• Bookkeeping Assistance: Supporting our offsite bookkeeper with scanning receipts, making bank deposits, paying taxes, submitting payroll data, and making sure they have all of the supporting paperwork they need.
• Accounts Receivable & Payable: Paying bills is fun when it’s not your money! Using online systems, you’ll pay bills and invoice clients with timely accuracy. You will also chase late payments from our clients when this is required.
• Administration & Reporting: From answering the phone to keeping filing systems tidy, to pulling regular reports to help the company achieve its goals, it’s these diverse extras that keep you going.
• Human Resources: Managing our employee benefits program, and assisting the hiring process by posting jobs, screening resumes and conducting phone interviews, and ensuring new employees are onboarded correctly.
• DEI Program (Diversity, Equity and Inclusion): We are proud to be an inclusive employer! You will maintain our DEI program by providing real time, workplace support to our employees with barriers to employment (those on the Autism spectrum, or with disabilities); manage our communal bulletin board and calendar; oversee and encourage the use of the Inclusive Workplace Handbook, Accessibility Passport, check-in framework, Performance Improvement Plans & Progressive Discipline, Community Resource Folder, and DEI calendar; and uphold the standards of our inclusive working environment.
• Office Coordination: You’re caring, you like to organize and tidy, and keep things looking great and running smoothly. The office is like a family, and you’re the glue keeping our home and everyone together.
• Help fill gaps when needed: as a team player, you are interested in learning many other elements of the business to support the other office ninjas. For example, coordinating gifts....gifts for clients, gifts for staff, gifts for partners, gifts for all!
• Bring your bright ideas! You love working with fast-growing companies because of the opportunity to grow and see your brilliant ideas make a direct impact immediately.

Qualifications/Assets:

• Collaborative working style, easy-going, proactive, self-starter, and super positive.
• Demonstrated experience in handling sensitive information, financial records, office management, and/or customer service.
• Proficient MS Office Suite – intermediate knowledge of excel
• Very detail-oriented with excellent analytical, organizational, and communication skills; especially internally with management and staff members
• High comfort level working in a dynamic environment – happy to step in and assist when needed
• Calm under pressure, comfortable operating in a fast-paced environment where demands can change in a moment’s notice
• Experience or courses in accounting, finance, bookkeeping, human resources, or business administration courses or equivalent experience would be considered an asset but not necessary if you are a quick eager learner.
• Keen to help manage and improve our hiring and employment program for people with barriers (eg. folks on the Autism Spectrum)

Bonus Points – Advancement Opportunities (increased hours potential):

• Client administrative support – bring your A+ customer service skills
• Invoice Preparation - excel wizardry required
• Social media skills
• Super friendly and positive!
• A DEI background

Perks:

• The ability to work from home 40%
• Free snacks, fruit, coffee, and drinks
• Extended Health Benefits after 3 months of employment
• Positive, lively, and youthful office setting
• Progressive work environment

Applicant Information:
Applications will be reviewed, and interviews will be held on a rolling basis until our team soulmate is found.

Goal start date: Flexible

Compensation: $22-24/hr – will commensurate with experience / wizardry abilities

***Please apply with your resume as well as answers to the following questions instead of a cover letter***

• What interests you most about this position?
• What is your favourite way to nerd out (we are all nerds so hope you are too)?
• What do you do in your free time when not nerding out?
• Describe your relevant work experience as it applies to this position (please be brief…bullet points are cool but fun attitude is appreciated)

Please note that only candidates who have answered these questions will be contacted due to the amount of applications.

Job Types: Full-time, Part-time, Permanent

Salary: $22.00-$24.00 per hour

Expected hours: 30 – 40 per week

Benefits:

• Casual dress
• Discounted or free food
• Extended health care
• Flexible schedule
• Work from home

Flexible Language Requirement:

• French not required

Schedule:

• 4 hour shift
• 8 hour shift
• Monday to Friday

Education:

• Secondary School (preferred)

Experience:

• Administrative experience: 1 year (preferred)

Ability to Commute:

• Vancouver, BC (required)

Work Location: Hybrid remote in Vancouver, BC

Expected start date: 2024-02-05