Hr Generalist - Payroll And Total Rewards

Job Summary:

EP Canada is looking to add a HR Generalist - Payroll and Total Rewards to our growing HR team and assist in the timeliness, accuracy, and compliance of Payroll and benefits activities for both EP Canada locations (Toronto and Vancouver). The successful candidate will work closely with our HR team for onboarding new employees and with the Finance team on preparation of payroll for 100+ hourly and salaried employees. This position will also be the first point of contact for any employee inquiries about HR policies and procedures, payroll, and benefits. 

Essential Job Functions and Responsibilities:

The ideal candidate for the HR Generalist - Payroll and Total Rewards is someone that is people-oriented, service-driven payroll professional, who is interested in driving change, process improvement and innovation. You are a pleasant and collaborative team member, always willing to be helpful and committed to being a high performer. You are extremely detail-oriented and organized - you have the ability and experience to manage Payroll and benefits as well as HR initiatives with multiple deadlines. You are comfortable with new technology and new ideas and are eager to offer recommendations to implement ahead of EP Canada’s exciting growth path.

Payroll Processing:

• Running payroll on a regular bi-weekly schedule using UKG Pro, ensuring that all calculations are accurate and payments are made on time
• Perform reconciliations of bi-weekly payroll data to ensure accuracy and completeness, identifying and resolving discrepancies as needed
• Providing support and assistance to employees regarding any payroll-related inquiries
• Year-end activities including reconciliation of payroll records, year-end adjustments, preparing and distributing T4 slips to all employees 
• Issue Record of Employment forms for terminated employees in accordance with legal requirements and within the prescribed Timeframe  
• Ensuring seamless integration between the HRIS system ( Oracle) and UKG Pro to synchronize employee data such as personal details, employment updates, new hire information, and organizational changes
• Verifying accurate recording and tracking of employees' time worked, including overtime, vacation time, sick leave, and other absences in oracle 
• Managing employee benefits programs within the HRIS system, such as health insurance, retirement plans, and leave accruals, and ensuring that the payroll system reflects any changes or updates to these benefits
• Generating reports and analyzing Payroll and HR data from both systems to provide insights into labor costs, employee demographics, turnover rates, and other key metrics for decision-making purposes
• Identifying opportunities for process improvement and efficiency enhancements within Payroll and HR operations, including streamlining data integration processes, implementing automation, and optimizing reporting capabilities
• Staying up-to-date with relevant employment laws and regulations to ensure that payroll processing complies with legal requirements, including tax laws, and employment standards

Total Rewards, Benefits & Compensation:

• Promote, understand, and administer the Total Rewards plan 
• Process full-cycle employee benefits; enrolment, changes, terminations, and reconciliations with insurance carriers such as Empire Life, London Life RRSP and Mercer 365 Health & Wellness portal
• Drive engagement for utilization on training and development programs including LinkedIn Learning and the employee tuition fund for work-related courses
• Act as the initial contact for all Total Reward programs communication on including benefits, stipends, spending accounts and new offerings
• Acts as a resource for employees, advising and responsible for claim management to direct employees on how to request insurance claims and address potential issues

HRIS (Oracle):

• Assists with the onboarding process such as adding new hire information into the system including direct deposit information and setting up system access for newly hired employees
• Maintenance of People (My HR) employee profiles Including changes to compensation, work assignments, management, and balances
• Liase with the team in Canada, as well as the US and UK on HRIS reporting needs
• Recommend and implement system/process changes and efficiencies
• Engage in on-going track meetings for Oracle transformation implementation on all modules and complete test scripts as directed
• Support with year-end functions and work with managers to design and implement reports for internal reporting

Human Resources & Culture:

• Promote and encourage an employee-friendly culture within the Human Resources department and within the company
• Maintain positive relationships with staff at all levels (site and office) to answer questions and introduce new initiatives
• Drive the Great Place To Work (GPTW) certification including supporting the VP, HR with focus groups, roll out of the survey, and complete Culture Audit & Brief by the deadline
• Engage and assist with Diversity, Equity & Inclusion initiatives for the Company
• Address employee relations issues
• Manage personnel files and payroll document control
• Ensure compliance with changes in employment standards, collective agreements, legislation, and best practices, recommend and implement changes as required
• As a critical part of the HR team you will assist with HR projects around Recruitment, Performance management and Compensation
• Perform other duties as assigned by the VP, HR

Education and Experience:

• 1-3 years Human Resources experience with a specialization in Payroll and Benefits experience preferred
• Experience with Ceridian Dayforce and/or Oracle Cloud systems a desirable asset
• Intermediate computer literacy (including proficiency in Microsoft Office, Excel, and Word, Pivot Tables, VLOOKUP)
• PCP designation or working towards it preferred 
• Knowledge of Ontario, British Columbia and Canadian Payroll and tax legislation
• Understanding of HRIS time and labour 
• Solid understanding of Federal and Provincial Payroll & Employment legislations
• Strong knowledge of Benefits administration/reconciliations
• Payroll system implementation experience an asset
• Understanding of SOC requirements
• Exceptional communication skills, both written and verbal
• Enjoys interacting with people, with active listening and conflict resolution skills
• Exceptional interpersonal skills and comfortable interacting with all organization levels
• Takes initiative and works well under minimal supervision
• Able to work well independently and as a team
• Positive attitude and a genuine passion for the Human Resources and Payroll & Benefit fields
• Able to grasp new software easily
• Proven ability to maintain sensitive and highly confidential information
• Strong attention to detail, with a demonstrated ability to work well under pressure and deadlines in an organized manner
• Ability to multi-task without compromising on quality
• Understanding of Health and Safety is an asset 

Working Conditions:

• Conditions are normal for an office environment
• Hybrid work
• This position is located at our office in Vancouver, BC