Human Resources Assistant (Contract)

SUMMARY:

Under the supervision of the Human Resources Manager, the incumbent will perform a variety of personnel-related tasks. The HR Executive Assistant will support the HR Manager and department in duties including recruitment, processes, updating and maintaining the organization HR database, processing employees’ requests and day-to-day administrative tasks within the department. This position requires excellent organizational skills and the ability to handle sensitive information.

MAJOR RESPONSIBILITIES:

• Provide administrative support.
• Maintain employee records.
• Update HR databases (e.g. new hires, separations, vacation and sick leaves).
• Prepare paperwork for HR policies and procedures.
• Process employees’ requests and provide relevant information.
• Collaborate with recruiter databases to post job ads on careers pages.
• Prepare reports and presentations for internal communications.
• Assist in providing orientations for new employees by sharing onboarding packages and explaining company policies.
• Filing (updating, maintaining, scanning/photocopying documents, and archiving Human Resources files).
• Data-entry.
• Request missing pertinent information from employees to up-date their personnel file.
• Assist in coordinating, managing, and overseeing day-to-day activities.
• Handle all photocopy and fax requests from the Human Resource Manager as per level of urgency and destination.
• Research and prepare updates for various projects and subjects as required.
• Prepare agendas and schedule presentations for meetings.
• Coordinate and act as recording secretary at various meetings.
• Transcribe, review, edit, and ensure the distribution of meeting minutes to the appropriate parties within established timeframes.
• Assist in pension and benefit enrollment.

EDUCATION AND EXPERIENCE REQUIREMENTS:

• College Diploma in HRM and/or Executive Services, or Office Administration/Management.
• 2 years of relevant HR experience preferred.

KNOWLEDGE AND SKILL REQUIREMENTS

• Knowledge of Timiskaming First Nation (TFN) services, executive and operational policies and procedures.
• Knowledge of all Microsoft Office programs and internet.
• Proficiency in Excel software.
• Proficient verbal and written communication skills in English.
• Ability to speak and write in the French language is an asset.
• Organizational skills.
• Ability to show tact, discretion, and courtesy.
• Knowledge of standard office practices.
• Ability to use judgment and able to take initiative.
• Ability to represent TFN with a professional image.
• Ability to work in a fast-paced environment.
• Ability to work under pressure.

WORKING CONDITIONS:

• Monday to Thursday 8:00 am – 4:30 pm.
• Friday 8:00 am – 12:00 pm.
• Overtime may be required to meet deadlines and complete projects.
• Starting date: As soon as possible

Job Types: Full-time, Permanent

Salary: From $17.80 per hour

Expected hours: 35 per week

Flexible Language Requirement:

• French not required

Schedule:

• Monday to Friday

Education:

• DCS / DEC (preferred)

Work Location: In person

Application deadline: 2024-03-22