Intake Office Assistant #24-108 (Job opportunity)

Temporary Casual until August 30, 2024, with possibility of extension – Recruitment #24-108 (Non-Union)

Division: Corporate Service

Location: Main Office – 1300 Paris St., Sudbury

Current Work Location Arrangement: Fully On-site – The position requires 100% on-site placement; it is operationally dependent based on established criteria. Remote work is not an option.

Salary: $29.24 – $33.76 per hour

Position summary:

We are currently seeking a highly motivated health professional to contribute to our organizational mission of working with our communities to promote and protect health and prevent disease.

Reporting to the Administrative Assistant, Corporate Services Division, the Casual Office Assistant is an integral member of a multidisciplinary team and will be required to provide coverage when staff is ill as well as for scheduled vacation time.

Responsibilities:

• Acting as first point of contact for the public who call or visit Public Health Sudbury and Districts. For example, you will answer the telephone, greet clients, and handle materials to be picked up and dropped off.
• Book appointments using various booking software.
• Ability to work on short notice.
• Ability to communicate clearly, appropriately and effectively with the public in a courteous and tactful manner.
• Demonstrate effective problem solving, conflict resolution, negotiation and mediation skills.
• Ensure confidentiality and security of information at all times.
• Demonstrate organizational and multi-tasking skills, accuracy and attention to detail.
• Strong interpersonal, organizational and computer skills.
• Meticulous record maintenance skills with the ability to maintain filing systems.
• Ability to work cooperatively and effectively with team members and other staff.

Requirements:

• Post-secondary certificate or diploma in office administration or a similar discipline or the equivalent in education and experience.
• Minimum one year relevant experience.
• Incumbent must have current certification in the following prior to start:
  • Emergency First Aid
  • CPR – Health Care Provider/Basic Life Support + AED

• Incumbent will be a designated First Aid Responder and will receive training on the administering of Naloxone.
• Experience in SharePoint considered an asset.
• Keyboarding skills of 50 works per minute.
• Ability to work with minimal supervision.
• Ability to provide two acceptable identity documents in order to be enrolled/registered in eHealth Ontario (acceptable identity documents).
• Advanced oral and written proficiency in English is essential.
• Advanced oral and written proficiency in French is a requirement.
• Current Ontario driver’s licence and access to a reliable vehicle.
• Ministry of Labour “Worker Health and Safety Awareness in 4 Steps” training certificate is required.

Send resumés with cover letter to:

Human Resources, Corporate Services Division
Public Health Sudbury & Districts
1300 Paris Street, Sudbury, ON P3E 3A3

Email: recruitment@phsd.ca

Please include the recruitment number in the subject line.
Please include cover letter and resumé in one PDF or Word document.

Tel: 705.522.9200, ext. 570
Fax: 705.522.5182

Application deadline:

Wednesday, January 23, 2024, at 4:30 p.m.