Intern, Education & Events

Intern, EDUCATION & Events

PURPOSE

As part of the Education & Events team at OPPI, the successful candidate will support the development and delivery of the Institute’s education workshops and events. Including the Institute’s annual Conference being held in Hamilton, Ontario from September 24-27, 2024. You will be involved in various aspects including event management, event logistics, event communications, customer service, and assisting with in-person and virtual workshops and events.

This is a paid, full-time opportunity from May to September.

ABOUT OPPI

The Ontario Professional Planners Institute (OPPI) is the recognized voice of Ontario’s planning profession with over 4,600 members who work in government, private practice, universities, and not-for-profit agencies in the fields of urban and rural development, community design, environmental planning, transportation, health, social services, heritage conservation, housing, and economic development. Our student members attend undergraduate and graduate planning programs at six accredited Ontario universities.

Members must meet quality practice requirements and are accountable to OPPI and the public to practice ethically and to abide by a Professional Code of Practice. Only full OPPI members are authorized by the Ontario Professional Planners Institute Act, 1994, to use the title Registered Professional Planner (or RPP).

In short, we represent the planning professionals who work actively to shape our communities in every avenue available to them. In this section you’ll find the most current news about active RPPs and information relevant to anyone with an interest in planning.

PRINCIPAL RESPONSIBILITIES AND DUTIES

· Assisting with event registration and list management for events.

· Communicating with event organizers (including OPPI staff, volunteers, facilitators, vendors, and partner organizations).

· Customer support for event registrants/prospective registrants.

· Planning and ordering food and beverages for OPPI in-person events and meetings.

· Communications and logistical support for speakers and volunteers.

· List management and badging for registrations, staff, OPPI Council, VIPs, volunteers.

· Offsite event management including social events and paid tours.

· On-the-ground support during events including assistance at registration desk, volunteer management, and set-up/teardown.

· Other duties to support OPPI staff as they pertain to planning and execution of events as required.

EXPERIENCE AND REQUIRED SKILLS

· Delivers first-class experiences and high-touch service levels in their work.

· Experience in planning and assisting with events is preferred.

· Communicates in a calm and effective manner, both verbally and written communication.

· Ability to efficiently multi-task, organize, prioritize, and adapt in a fast-paced work environment.

· Resourcefulness and creativity.

· A team-player who can adapt easily to assist where needed and work well in a team environment.

· Computer Literacy in a Windows environment including database management Microsoft Office Suite and website navigation.

· This is a hybrid position. You will be required to be on-site at OPPI headquarters (Toronto, ON) for in-office days and in-person events. You will require access to Internet and a work space for days that you work from home.

· Experience with event management platforms such as Pheedloop, Monday.com, OpenWater or Cvent is an asset.

· Prior experience supporting large-scale events such as a conference is an asset.

EDUCATION

· Post-secondary student currently enrolled in events planning/management program.

MANAGEMENT

No direct reports.

WHAT’S IN IT FOR YOU?

· Work in a collaborative and supportive team environment with guided training, mentorship, and support.

· Gain valuable on-the-job experience in events management and customer service.

· Learn about database management and various database platforms.

· Networking opportunities with event and community professionals.

· Contribute to a non-profit organization that provides valuable services and professional development to further the planning profession.

· Add real-world experience to your resume.

· Hybrid work environment – work from home on days that you are not required to be in the office.

DIVERSITY, EQUITY, INCLUSION

The Ontario Professional Planners Institute works diligently to ensure the diversity of staff. Disclosing your personal identities is entirely optional, and OPPI recognizes that there are real and perceived risks in self-identifying and disclosing this information. These responses are kept confidential and are used solely for the purpose of ensuring a greater representation of lived and professional experiences amongst members of staff. We strongly encourage applications from members of Indigenous, racialized, marginalized communities and/or other equity-deserving groups.

Job Type: Full-time

Salary: $16.55 per hour

Expected hours: 35 per week

Schedule:

• Monday to Friday

Work Location: Hybrid remote in North York, ON M2N 5X3