Junior Administrative Assistant

Carters Professional Corporation is one of the leading firms in Canada in the area of charity

and not-for-profit law, with offices in Toronto, Ottawa and Orangeville. The successful candidate will be required to work out of our Orangeville office located at 211 Broadway, Orangeville, Ontario. This is a new position on the team and will be involved in many areas of the administrative side of our law firm. We are looking for someone who is a great team player, is efficient, detail orientated and understands the importance of providing excellent customer service.

Some of the job responsibilities include:

• Responding to correspondence and emails
• Managing calendars for lawyers / senior staff
• Maintaining physical and digital filing systems
• Updating various databases and spreadsheets
• Transcription of meetings
• Preparing documents for upcoming meetings
• Coordinating logistics for meetings, including Zoom or Microsoft teams
• Create and edit documents with Microsoft Word or PowerPoint
• Reception support and back-up

This role requires the candidate to:

• Be a team player, working closely with other administrative staff
• Support other colleagues as needed
• Be able to work with sensitive information with discretion, maintaining confidentiality
• Ensure processes are compliant with privacy policies and regulations
• Have the ability to meet deadlines while adapting to changing priorities
• Always maintain a positive and professional image for the organization

All interested applicants are invited to submit their resume and salary expectations to: smarks@carters.ca

Only candidates selected for interviews will be contacted.

Job Types: Full-time, Permanent

Benefits:

• Dental care
• Extended health care
• Life insurance
• On-site parking
• Paid time off
• RRSP match

Schedule:

• Monday to Friday

Education:

• Secondary School (preferred)

Experience:

• Front desk: 1 year (preferred)
• Administrative experience: 1 year (preferred)

Work Location: In person