Junior Administrative Assistant

***Junior Administrative Assistant (Independent Contractor position)***

Position Overview:
We are seeking a motivated and organized Junior Administrative Assistant to join our team as an Independent Contractor. The ideal candidate will provide administrative support to various departments within the company, with a focus on assisting the Office Manager. This role offers an excellent opportunity for growth and development within the construction industry. The duration of this position is open-ended, with potential for transition into permanent employee status, within 6 months of start date, based on performance and business needs.

Responsibilities:

1) General Administrative Duties:

• Answer and direct phone calls in a professional manner.
• Handle incoming and outgoing mail and packages.
• Assist in responding to and managing client emails and inquiries with professionalism and attention to detail.

2) Data Entry and Filing:

• Input data accurately into spreadsheets, databases, and other software systems.
• Maintain organized filing systems for easy retrieval of documents.
• Assist in the creation and maintenance of project files.

3*) Assisting Office Manager:*

• Provide support to the Office Manager in various administrative tasks.
• Assist the Office Manager with client e-mail correspondence.
• Assist in preparing reports, presentations, and correspondence.
• Help in organizing company events, meetings, and functions.

4) Miscellaneous Tasks:

• Assist in various miscellaneous tasks as needed to support the business' operational needs.
• Collaborate with team members to ensure smooth workflow and efficient operations.
• Adapt to changing priorities and take on additional responsibilities as required.

Qualifications:

• High School Diploma required
• Bachelor's degree in Management or Real Estate preferred (or equivalent) is preferred but not required; additional certification in office administration is a plus.
• Previous experience in an administrative role is preferred.
• Proficient in Microsoft Office Suite (Word, Excel, Outlook, PowerPoint).
• Excellent communication and interpersonal skills.
• Strong organizational and time management abilities.
• Ability to work independently with minimal supervision.
• Ability to follow directions and take instruction effectively to ensure tasks are completed accurately and efficiently.
• Attention to detail and accuracy in all tasks.

Benefits:

• Competitive hourly pay.
• Opportunities for career advancement and professional development.
• Potential for transition into permanent employee status, within 6 months of start date, based on performance and business needs.

Expected Start Date: Start date is flexible between May 1st, 2024 - June 15st 2024.

Job Type: Part-time

Salary: $25.00 per hour

Expected hours: No less than 18 per week

Benefits:

• On-site parking

Education:

• Bachelor's Degree (preferred)

Experience:

• Front desk: 1 year (preferred)
• Administrative experience: 1 year (preferred)

Work Location: In person

Application deadline: 2024-04-30