Administrative Assistant, Junior School

Administrative Assistant, Junior School

Full Time Permanent

The York School is a gender-inclusive, independent school in midtown Toronto that offers the International Baccalaureate (IB) from Junior Kindergarten to Grade 12. We’re proud to be at the forefront of education excellence, attracting curious learners who thrive in belonging to an inclusive community of high performance.

We’re seeking a globally minded professional who’s fueled by curiosity, inspired by innovation and energized by collaboration to join our dynamic community of educators, staff, students, parents and alumni.

JOB PURPOSE:

We are currently in search of a proactive and organized Administrative Assistant in our Junior School division. If you thrive in a dynamic environment and have a genuine fondness for working with children, then this position is ideal for you! Your responsibilities will include coordinating meetings, planning engaging events, maintaining databases, processing invoices, and overseeing various essential administrative tasks—all while immersed in the spirited and lively ambiance of our enthusiastic young learners. Join us and be a key contributor to the dynamic energy of our Junior School division!

KEY RESPONSIBILITIES:

• Provide comprehensive administrative support to the Junior School Principal, including oversight and scheduling of meetings
• Support the Junior School division by developing and printing meeting and event materials, collating information for the weekly school communications (The Week Ahead and The Flash)
• Attend pertinent meetings, record minutes for distribution to relevant stakeholders
• Maintain student records, including academic progress, personal information, and any relevant documentation, ensuring accuracy and completeness
• Facilitate the Principal’s approval of expenses, manage subscriptions and renewals, order supplies, track expenses for professional development and reconcile with finance
• Support the procurement of supplies as requested by Junior School staff
• Assist with events by updating the calendar, coordinating logistics, and assisting with planning for annual events such as, Winter Celebration, Grandpals Day and Closing Ceremonies
• Provide occasional back-up to the Administrative Assistant, Front Desk

QUALIFICATIONS AND SKILLS:

• Post secondary education in a related field coupled with 4-5 years of relevant work experience
• Excellent proficiency with information databases
• Displays a high degree of confidentiality when handling sensitive information
• Strong budgeting administration skills
• Has strong organizational skills and is able to manage multiple projects and deadlines and adjust priorities accordingly
• Excellent written, verbal and interpersonal communication skills
• Ability to interact with students, parents and teachers cheerfully, enthusiastically, courteously, patiently and with discretion
• A proactive team player who is flexible and self-motivated with a “How can I help?” attitude
• Proficiency in a technologically rich environment, and skilled in Google Workspace an asset

EMPLOYEE CORE COMPETENCIES:

• Flexibility & Adaptability
• Breadth of Contribution
• Relationship Focused
• Service Orientation
• Communication & Collaboration Inclusivity
• Integrity & Trust

WORKING REQUIREMENTS:

• The York School Campus, Toronto
• Faculty schedule aligned position with summers off

JOIN OUR COMMUNITY:

At The York School, we nurture a community of inquiring, knowledgeable, compassionate, and globally engaged individuals. Our employees are leaders in their respective fields, fostering collaboration, embracing change, and dedicating themselves to enhancing lives through education. We prioritize professional development and offer competitive compensation, a Registered Retirement Savings Plan (RRSP), and a comprehensive benefits package.

As a condition of employment, successful candidates will need to provide a current criminal record check with vulnerable sector screening from the police jurisdiction in which they reside.

THE YORK SCHOOLS’ COMMITMENT TO DIVERSITY, EQUITY, INCLUSION AND ACCESSIBILITY:
The York School embraces diversity and is committed to creating an inclusive and accessible workplace. We actively encourage applicants from all equity seeking groups. Our goal is to attract, develop and retain highly talented employees from diverse backgrounds so our community will benefit from a wide variety of experiences and perspectives.

We are committed to providing barrier-free and accessible recruitment and employment practices in compliance with the Accessibility for Ontarians with Disabilities Act (AODA). Should you require accommodation through any stage of the recruitment process, please make it known when contacted and we will work with you to meet your needs.

HOW TO APPLY:

All qualified candidates are encouraged to applyby submitting their application by January 25, 2024.

We thank all candidates for their applications; however, only those selected for an interview will be contacted.

Job Type: Full-time

Salary: $50,000.00-$55,000.00 per year

Benefits:

• Company events
• Dental care
• Disability insurance
• Discounted or free food
• Employee assistance program
• Extended health care
• Life insurance
• Paid time off
• RRSP match
• Vision care
• Wellness program

Schedule:

• Monday to Friday

Work Location: In person