Maintenance Administrator

Meridian Housing Foundation is seeking a full-time Maintenance Administrator to join our team. Working closely with the Maintenance Supervisor, the Maintenance Administrator supports the Maintenance Department with administrative duties including assisting with Preventative Maintenance, the Contractor Management Program, Inventory Management, and ensuring compliance with our Health and Safety Program. This position is also the first point of contact for residents, contractors and staff.

Founded in 1960, Meridian Housing Foundation provides housing for seniors in Stony Plain, Spruce Grove and Parkland County.

Duties and Responsibilities

Specific duties and responsibilities of this position shall include but not be limited to the following:

•Maintains knowledge of all aspects of buildings under the Meridian Housing Foundation Portfolio

•Maintains an effective record reporting and management system including minutes, documents, contracts, warranties, drawings, specifications, photographs, and video recordings

•Acts as first point of contact for residents, contractors, suppliers and other staff for the maintenance team

•Answers phones in a professional manner

•Keeps Housing Administrator informed of all issues or concerns affecting residents

•Creates project timelines and coordinates maintenance work to facilitate timely and efficient project completion

•Compiles weekly, monthly and annual reports as directed by Maintenance Supervisor

•Assists with Contractor Management:

Maintains an Approved Contractor Management database and file system o Maintains accurate and up-to-date contractor records management including: correspondence, inspections, producible documents (insurance, WCB clearance, relevant contractor tickets, certificates, identification and other), forms, action items, and follow-ups; all documentation must be complete and fully executed

Completes orientation, outlines health and safety expectations, completes and signs off on all required permits (i.e., hot work, working at heights, confined and restricted spaces) for all Capital contractors

Manages Security sign in and out of keys, fobs, and badges o Communicates all onsite contractor work with employees

•Coordinates fob security for all buildings including issuing fobs and parking stickers

•Coordinates, assigns, and monitors Maintenance Requests using Yardi software

•Assists Maintenance Supervisor with Preventative Maintenance Program

•Ensures quality control and satisfactory customer service

•Ensures departmental/relevant compliance and in good standing with Alberta

Government Supportive Accommodation Standards and Certificate of Recognition

(COR) through Continuing Care Safety Association (CCSA)

•Completes other duties as assigned to assist the Maintenance Supervisor

SAFETY RESPONSIBILITIES

•Keeps self and others healthy and safe according to the AB Occupational Health & Safety Act, Regulation and Code

•Supports the Workplace Health and Safety Management System

•Ensures compliance to health and safety by being compliant to policies, goals, standards, practices, procedures, rules, and legislation

DRESS CODE • Business casual/Casual attire

ABILITIES, SKILLS AND EXPERIENCE

Strong computer skills: MS Office (word, excel), Internet/email skills

Ability to complete reports, forms and correspondence

Able to work with Yardi software

Strong organization skills

Strong coordination and planning skills

Excellent verbal and written communication skills

Effective listener

Superior customer service skills

Ability to constantly improve and learn

Ability to work independently or on a team

Flexibility, enthusiasm and a positive attitude

Desire to work with seniors

MINIMUM QUALIFICATIONS

Diploma or equivalent in Business admin/management, and

A minimum of three years’ relevant experience working in the not-for-profit business

Knowledge of Alberta Health and Safety legislation

Clear Criminal Record & Vulnerable Sector check

Job Types: Full-time, Permanent

Benefits:

• Casual dress
• Company pension
• Dental care
• Discounted or free food
• Employee assistance program
• Extended health care
• On-site parking

Schedule:

• 8 hour shift
• Monday to Friday

Work Location: In person