Marketing Admin Coordinator

Posting Date:
Posting Number: 63839

Work Location Type: Hybrid
Job Code: 159
Location: Toronto
Reports to: Director Marketing

It’s not a package. It’s a promise®.

As Canada’s leading integrated freight, package, and logistics provider, we’ve been helping promises get where they need to be for more than 60 years. How does the magic happen? The journey starts with you. The places we go, the elements we brave, the promises we deliver – it’s all possible because of our people. So, whether you’re looking to build new skills, make an impact in your community, or inspire your team, we go there for you.

The Marketing Admin Coordinator will provide high-level administrative support to the Director of Marketing, Director of Revenue Management and Senior Director Corporate Strategy and Product Development and their teams by coordinating and managing budget reconciliation, managing meeting bookings, travel, projects, and other tasks as assigned. The ideal candidate is flexible, has financial acumen, superb problem solving, critical thinking skills and thrive in a fast-paced environment.

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  Provide administrative support with day to day activities.
• Review email, identifying actions required and taking action where appropriate.
• Maintain and coordinate calendar of appointments.
• Processing invoices, expenses, reimbursements as well as ordering office supplies and making travel arrangements as well as itinerary management.
• Maintain monthly budget tracking and work with Purolator’s financial management system Ariba
• Set up and maintain various reports, running reports as well as report consolidation and preparation in various formats.
• Meeting preparation including, agendas, room preparation, equipment, etc.
• Reviewing presentations, proof reading and verifying 100% accurate.
• Will maintain high level of professionalism in dealing with all internal and external customers.
• Independently follow up on stakeholder action items identified during meetings
• Manage documentation repositories as assigned i.e. MS SharePoint for major projects
• Maintain relationships with major vendors and streamline administration with Purolator stakeholders
• Other duties as required.

Qualifications

• Exemplifies and consistently demonstrates our core competencies of customer focus, communicates effectively, collaborates, instills trust and self-development.
• Post-secondary education or equivalent work experience
• Minimum of 5 years in a similar role
• Excellent knowledge of Microsoft Office Suite
• Knowledge and experience with budgeting process
• Prior SAP experience would be an asset
• Ability to communicate effectively (written and verbal)
• Excellent customer service skills
• Ability to work with little supervision
• Well-developed problem solving skills
• Ability and disposition to take initiative

POSTING DETAILS
Location: 530 - Corporate
Working Conditions: Office Environment

Posting Number: 63839

Reports to: Director Marketing

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Purolator is an equal opportunity employer committed to diversity and inclusion. We consider all qualified applicants for employment without regard to race, color, religion, sex, sexual orientation, gender identity, national origin, age, disability, Aboriginal/Indigenous status, or any other factors considered discriminatory. If you require an accommodation during the recruitment process, we will work with you to meet your needs.
We recognize that our employees and their families are key stakeholders. We will only be successful as a business if we provide our employees with a safe and healthy workplace, and we have the right people in the right roles with the support they need to succeed. We hire for attitude and train for skills. To learn more about us and our values, go to www.purolator.com.
At Purolator, every day is an opportunity for our employees to connect with one another and with our customers to help make a positive impact in the communities where we live, work and play.

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