Address
Form of workOFF AS 09R - Office Assistant
Position Classification
Office Assistant R9
Union
GEU
Work Options
Hybrid
Location
Multiple Locations, BC CA (Primary)
Saanichton, BC V8M2A5 CA
Sooke, BC V9Z 0M8 CA
Victoria, BC V9B 6X2 CA
Salary Range
$48,729.07 - $54,899.19 annually
Close Date
3/29/2024
Job Type
Regular Full Time
Temporary End Date
Ministry/Organization
BC Public Service -> Children & Family Development
Ministry Branch / Division
Service Delivery Division
Job Summary
Advance your administrative career with this rewarding opportunity!
Do you have excellent customer service skills and strong administrative abilities?
The Ministry of Children and Family Development promotes and develops the capacity of families and communities to care for and protect vulnerable children and youth and supports healthy child and family development to maximize the potential of every child in BC. The Ministry is responsible for regional and province wide delivery of services and programs that support positive and healthy outcomes for children, youth and their families.
The Office Assistanthas a primary focus on providing day-to-day program support within the social services office.The position reports to the Office Manager and receives direction from multiple stakeholders that include social workers, Team Leaders, Managers, and the immediate supervisor.The position is the point of contact for client intake which includes the general public.
The position requires an understanding of the challenges faced by clients, and potential clients, of the services and programs being offered and how the social services office relates outside the Ministry; with service providers, community organizations, and other public service organizations.
Job Requirements:
- Secondary school graduation or equivalent (i.e. GED).
- One (1) year of experience administrative support in an office setting.
- Six (6) months experience working in a computerized environment using computer applications and databases such as Microsoft Word, Excel, and Outlook.
- Experience providing quality customer or client service, carrying out duties and responding to client needs in a professional manner.
- Experience working independently and as a team member within a multi-disciplinary environment with other professional staff, clients, and service providers.
Preference may be given to applicants with the one or more the of following:
- A Diploma or Certificate or Degree in Business Administration.
- 6 or more months experience working with vulnerable children and families.
- 2 or more years of administrative experience in a multi-disciplinary office setting.
- 1 or more years' experience using CARIS/and or Integrated Case Management (ICM) and/or Management Information Systems (MIS) computer systems.
- 6 months or more working with service providers/procurement, coordination of agreements.
For questions regarding this position, please contact Lorena.Jenkins@gov.bc.ca .
About this Position:
Currently there are 3 positions available; 2 permanent full-time and 1 permanent part time (1. # FTE, 35 hours biweekly).
Flexible work options are available; these positions may be able to work up to 1 day at home per week subject to an approved telework agreement.
Employees of the BC Public Service must be located in BC at the time of employment.
An eligibility list may be established to fill future temporary and permanent vacancies.
Working for the BC Public Service:
The BC Public Service is committed to creating a diverse workplace to represent the population we serve and to better meet the needs of our citizens. Consider joining our team and being part of an innovative, inclusive and rewarding workplace.
The Indigenous Applicant Advisory Service is available to applicants that self-identify as Indigenous (First Nations, status or non-status, Métis, or Inuit) seeking work or already employed in the BC Public Service. For guidance on applying and interviewing, please contact IndigenousApplicants@gov.bc.ca or 778-405-3452.
This is your opportunity to build your career and to gain a better understanding of all the public service has to offer, such as competitive employee benefits , amazing learning opportunities and a chance to engage in rewarding work with an award winning employer. The BC Public Service encourages a healthy work/life balance that enables you to take advantage of the community and surrounding area in which you live. For more information, please visit What The BC Public Service Offers You.
How to Apply:
Your application must clearly demonstrate how you meet the job requirements listed above.
Cover Letter: NO - Please do not submit a cover letter as it will not be reviewed.
Resume: YES - A resume is required as part of your application, however, it may not be used for initial shortlisting purposes.
Questionnaire: YES - You will need to complete a comprehensive questionnaire to demonstrate how you meet the job requirements. Include all relevant information about your educational accomplishments and employment history including job titles, start and end dates (month and year) of your employment, and how you obtained your relevant experience. The questionnaire will take approximately 60 minutes to complete.
Helpful tips, videos and more regarding the application process can be found on the Your Job Application page of MyHR. If you are experiencing technical difficulty applying, e-mail BCPSA.Hiring.Centre@gov.bc.ca , before the stated closing time, and we will respond as soon as possible.
Additional Information:
A Criminal Record Check (CRC) and Criminal Record Review Act Check (CRRA) will be required.
Applicants selected to move forward in the hiring process may be assessed on the Knowledge, Skills, Abilities and Competencies as outlined in the attached Job Profile located at the bottom of the posting.
Applications will be accepted until 11:00 pm Pacific Standard Time on the closing date of the competition.
Job Category
Administrative Services
