Office Assistant

Responsibilities

Tasks

• Type and proofread correspondence, forms and other documents
• Receive and forward telephone or electronic enquiries
• Work on reports from manual or electronic files, inventories and databases
• Sort, process and verify applications, receipts and other documents
• Process incoming and outgoing mail manually or electronically
• Send and receive messages
• Perform basic bookkeeping tasks
• Prepare and format page presentation
• Compile data, statistics and other information
• Prepare invoices and bank deposits
• Provide general information to clients and the public
• Photocopy and collate documents for distribution, mailing and filing
• Order office supplies and maintain inventory
• Conduct research
• Perform data entry
• Provide customer service
• File material in storage area
• Label files according to retention and disposal schedules
• Label, file and retrieve documents
• Locate and remove files requested
• Organize and schedule office work
• Prepare and monitor contracts and budgets
• Store, update and retrieve financial data
• Schedule and confirm appointments
• Greet people and direct them to contacts or service areas
• Consult with clients after sale to provide ongoing support
• Answer telephone and relay telephone calls and messages
• Answer electronic enquiries
• Record and prepare minutes of meetings, seminars and conferences
• MS Office
• Open and distribute regular and electronic incoming mail and other material and co-ordinate the flow of information
• Set up and maintain manual and computerized information filing systems

Experience and specialization

Computer and technology knowledge

• Adobe Photoshop
• Information technology
• MS Word
• Accounting software
• Simply Accounting
• Quick Books
• Database software
• MS PowerPoint
• Adobe Acrobat Reader
• MS Excel
• MS Outlook
• MS Windows
• Electronic mail
• Google Docs
• Sage Accounting Software

Area of work experience

• Reports and records

Area of specialization

• Forms and records
• Financial statements
• Invoices
• Charts, tables, graphs and diagrams
• Correspondence
• Payroll services

Additional information

Security and safety

• Bondable
• Criminal record check
• Reference required
• Credit check

Work conditions and physical capabilities

• Fast-paced environment
• Work under pressure
• Tight deadlines
• Repetitive tasks
• Combination of sitting, standing, walking
• Sitting
• Attention to detail
• Work with minimal supervision

Personal suitability

• Adaptability
• Analytical
• Collaborative
• Efficiency
• Energetic
• Goal-oriented
• Hardworking
• Integrity
• Outgoing
• Positive attitude
• Proactive
• Quick learner
• Time management
• Accurate
• Client focus
• Dependability
• Efficient interpersonal skills
• Excellent oral communication
• Excellent written communication
• Flexibility
• Organized
• Reliability
• Punctuality
• Resourcefulness
• Team player
• Judgement
• Ability to multitask

Benefits

Health benefits

• Dental plan
• Disability benefits
• Health care plan
• Paramedical services coverage
• Vision care benefits

Financial benefits

• Bonus

Other benefits

• Free parking available
• Learning/training paid by employer
• Team building opportunities
• Parking available
• Travel insurance
• Wellness program