Office Administration Clerk

Work setting

• Social and family service agency
• Community service organization
• Associations and non profit organizations

Responsibilities

Tasks

• Type and proofread correspondence, forms and other documents
• Receive and forward telephone or electronic enquiries
• Maintain and prepare reports from manual or electronic files, inventories, mailing lists and databases
• Sort, process and verify applications, receipts and other documents
• Process incoming and outgoing mail manually or electronically
• Send and receive messages
• Prepare and format page presentation
• Compile data, statistics and other information
• Provide general information to clients and the public
• Photocopy and collate documents for distribution, mailing and filing
• File material in storage area
• Label, file and retrieve documents
• Prepare and monitor contracts and budgets
• Store, update and retrieve financial data
• Lead discussion groups and seminars
• Work with minimal supervision
• Perform data entry
• Prepare reports and audit findings

Experience and specialization

Computer and technology knowledge

• Microsoft Publisher
• MS Word
• MS Excel
• MS Outlook
• MS Windows
• Adobe Acrobat Reader

Additional information

Security and safety

• Criminal record check

Transportation/travel information

• Valid driver's licence
• Driver's abstract

Work conditions and physical capabilities

• Fast-paced environment
• Combination of sitting, standing, walking

Own tools/equipment

• Internet access

Personal suitability

• Adaptability
• Collaborative
• Efficiency
• Positive attitude
• Dependability
• Efficient interpersonal skills
• Excellent oral communication
• Excellent written communication
• Organized

Benefits

Health benefits

• Dental plan
• Disability benefits
• Health care plan
• Paramedical services coverage
• Vision care benefits

Financial benefits

• As per collective agreement
• Bonus

Long term benefits

• Life insurance
• Pension plan

Other benefits

• Team building opportunities
• Wellness program