Office Administrative Assistant

Responsibilities

Tasks

• Train, direct and motivate staff
• Determine and establish office procedures and routines
• Schedule and confirm appointments
• Answer telephone and relay telephone calls and messages
• Answer electronic enquiries
• Compile data, statistics and other information
• Order office supplies and maintain inventory
• Open and distribute regular and electronic incoming mail and other material and co-ordinate the flow of information
• Set up and maintain manual and computerized information filing systems
• Perform basic bookkeeping tasks
• Train and supervise staff
• Maintain filing system
• Record and prepare minutes of court sessions, meetings or conferences
• Prepare and key in correspondence and legal documents
• Review and proofread documents and correspondence to ensure compliance with legal procedures and grammatical usage

Supervision

• 1 to 2 people

Experience and specialization

Computer and technology knowledge

• MS Excel
• MS PowerPoint
• MS Word

Additional information

Personal suitability

• Organized