Office Administrative Assistant

Responsibilities:

• Organize and maintain office systems, including filing, data management, and record-keeping. Ensure office supplies are adequately stocked and equipment is properly maintained
• Manage incoming and outgoing communications, including emails, phone calls, and written correspondence. Screen and direct phone calls and visitors to appropriate individuals
• Maintain calendars, schedule appointments and meetings
• Accurately enter and maintain data in various systems and databases. Ensure data integrity and confidentiality. Retrieve and compile information from various sources as needed
• Greet and assist visitors, ensuring a professional and welcoming environment
• Draft, edit, and proofread various documents, including letters, invoices, and reports. Handle sensitive and confidential information with discretion
• Provide general administrative support to the management team

Skills and Qualifications:

• High school diploma or equivalent; additional certifications or courses in office administration is a plus.
• Proven experience as an Administrative Assistant or similar role.
• Proficient in Microsoft Office Suite (Word, Excel, PowerPoint, Outlook) and other relevant software.
• Excellent communication skills, both verbal and written.
• Strong organizational and time management abilities.
• Attention to detail and accuracy in performing tasks.
• Ability to handle multiple priorities and meet deadlines.
• Discretion and confidentiality in handling sensitive information.
• Strong interpersonal skills and the ability to work effectively with individuals at all levels.
• Problem-solving and decision-making skills.
• Adaptability and flexibility in a fast-paced environment.
• Ability to work independently and problem solve
• Vehicle required

Job Type: Full-time

Salary: $36,500.00-$40,000.00 per year

Benefits:

• Dental care
• Extended health care
• Paid time off

Schedule:

• 8 hour shift
• Day shift
• Monday to Friday
• Weekends as needed

Education:

• Secondary School (preferred)

Experience:

• Front desk: 1 year (required)
• Administrative experience: 1 year (preferred)

Language:

• English (preferred)

Ability to Commute:

• Winnipeg, MB R3G 0X2 (required)

Ability to Relocate:

• Winnipeg, MB R3G 0X2: Relocate before starting work (required)

Work Location: In person