Office Administrative Assistant

Work setting

• Retail/wholesale establishment/distribution centre
• Transportation company
• Automobile dealership

Responsibilities

Tasks

• Record and prepare minutes of meetings, seminars and conferences
• Determine and establish office procedures and routines
• Schedule and confirm appointments
• Manage contracts
• Answer telephone and relay telephone calls and messages
• Answer electronic enquiries
• Advise senior management
• Respond to employee questions and complaints
• Order office supplies and maintain inventory
• Plan, organize, direct, control and evaluate daily operations
• Greet people and direct them to contacts or service areas
• Open and distribute regular and electronic incoming mail and other material and co-ordinate the flow of information
• Set up and maintain manual and computerized information filing systems
• Type and proofread correspondence, forms and other documents
• Perform data entry
• Provide customer service
• Perform basic bookkeeping tasks

Experience and specialization

Computer and technology knowledge

• Google Docs
• MS Excel
• MS Outlook
• MS PowerPoint
• MS Windows
• MS Word
• Social Media
• Accounting software
• MS Office
• Quick Books
• Simply Accounting
• Adobe Acrobat Reader
• Google Drive

Technical terminology

• Business

Area of work experience

• Purchasing, procurement and contracts

Area of specialization

• Correspondence
• Reports and records
• Contracts
• Invoices
• Facility management

Additional information

Transportation/travel information

• Own transportation
• Valid driver's licence
• Public transportation is available

Work conditions and physical capabilities

• Ability to work independently
• Work under pressure
• Tight deadlines
• Attention to detail
• Large caseload
• Work with minimal supervision

Personal suitability

• Team player
• Client focus
• Time management

Benefits

Financial benefits

• Bonus
• Gasoline paid

Other benefits

• Free parking available
• Paid time off (volunteering or personal days)