Office Administrator

Responsibilities

• Greeting and directs office visitors; giving instructions, having clients fill out data control sheets and updating contact information
• Answering, screening and routing incoming phone calls - track on respective client software; Scheduling appointments
• Data entry, filing and other clerical related duties
• Provide monthly bookkeeping to clients including bank reconciliations, bookkeeping
• Maintains security by following procedures; monitoring databases, spreadsheets and filings
• Maintaining confidentiality
• Manage the post, incoming and outgoing mail
• Provide Administrative Support to office staff
• Provide refreshments to Clients

Qualifications

• Proficiency in MS Office with expertise in Microsoft Excel and Word
• Ability to work independently with limited guidance and manage multiple time sensitive tasks simultaneously, above average work ethic, integrity, and motivation
• Possess strong organization, evaluation and problem-solving skills
• Detail oriented and comfortable working in a fast-paced office environment
• Experience using QuickBooks, Sage
• Excellent interpersonal skills and customer focus
• 1- 2 years of previous accounting experience in small business and prior financial experience would be an asset

How To Apply:

Send a cover letter along with a resume. Only those selected for an interview will be contacted.

Required Education: High School or equivalent

Required experience: 3 + years experience as a Receptionist or Administrative Assistant, worked in an accounting or tax office will be considered an asset

Job Types: Full-time, Permanent

Schedule:

• Monday to Friday

Supplemental pay types:

• Bonus pay
• Overtime pay

Work Location: In person

Application deadline: 2024-01-30
Expected start date: 2024-02-01