Office Administrator

Office Administrator, West-Can Seal Coating Inc.

Full-Time

Didsbury, AB

Job Overview

This position reports to Office Manager/Payroll Specialist and has frequent contact with project superintendents/admins, safety, payroll, HR, Accounting, and other administrative staff; the Office Administrator (OA) plays a pivotal role in providing exceptional customer service and support to both the office and field operations, your responsibilities will be diverse and impactful.

Your day-to-day responsibilities will include but not limited to:

• Perform administrative tasks such as answering phone calls, responding to emails, and managing correspondence.
• Handle all incoming and outgoing mail/deliveries.
• Answer phone calls/take detailed messages for every call.
• Responding to internal and external inquiries in a timely manner.
• Preparing and distributing correspondence, reports, spreadsheets, and other documentation.
• Organizing and maintaining records and filing systems.
• Scheduling appointments, arranging travel, and maintaining calendars to support office and field operations.
• Establishing and maintaining office procedures.
• Ordering office supplies, forms, business cards.
• Providing support to other administrative related projects or duties as required.
• Misc. errands and internal tasks (scanning, faxing, filing, etc.).
• Schedule and conduct internal maintenance appointments (internet, plumber, electrician, etc.).
• Managing various service providers related but not limited to, utilities providers and other services related to the office managing.
• All internal troubleshooting.
• Provide administrative support to both West-Can Seal Coating Inc. and Western Asphalt Products.

As our ideal candidate, you are…

• A strong communicator; you clearly express your thoughts in conversation and in written communication.
• Cooperating with team members in an open, positive, and respectful manner.
• Creating trusting and successful working relationships.
• Setting clear, measurable, and achievable goals.
• An active listener; you seek to understand and listen to others in a non-judgmental way.
• Detail oriented; you focus on detailed accuracy when dealing with a high volume of work.
• A Team Player; ability to work in team office environment as well as self-driven with the ability to work both independently and with minimal supervision.
• Organized; you effectively manage your time while balancing multiple priorities.

Essential Requirements

• Reliable and responsible with the ability to handle sensitive and confidential information.
• Basic understanding of differences and relations between suppliers, customers, business expenses, etc.
• Excellent telephone, verbal, and email communication.
• Strong organizational and multitasking skills.
• Staying current with technical job skills.
• Technically efficient in all Microsoft Office applications as well proficient in Gmail and Google Workspace with the ability to learn new software programs easily.

Preferred Requirements

• Diploma or Certificate in Office Administration or Accounting is preferred.
• Previous experience in an office or administrative role in construction field is preferred.

Work Conditions

This is NOT a remote position, you will be primarily working in an office setting during regular business hours, Monday to Friday 8AM – 5PM. Overtime may occasionally be required. Ability to thrive in fast-paced environment with tight deadlines especially during “peak season” (May through October) is essential.

Category

Member of the Administrative Team.

Compensation Information

• Commensurate with education and experience.
• Co-paid Health Benefits and RRSP matching after three months.
• Paid Vacation Days.

For more information about West-Can Seal Coating and Western Asphalt Products, please visit:

Please submit your resume along with a cover letter detailing your relevant experience to be considered for this position.

Job Types: Full-time, Permanent

Salary: $52,000.00-$58,000.00 per year

Benefits:

• Dental care
• Extended health care
• Paid time off
• RRSP match

Flexible Language Requirement:

• French not required

Schedule:

• 8 hour shift
• Day shift
• Monday to Friday

Application question(s):

• Do you have a reliable vehicle and valid drivers license to commute to work each day?
• Do you have experience in an office or administrative role in construction field?
• What have you done to develop your administration skills?
• Being a seasonal business, we are most busy May through early October. Please confirm your availability during this time period.
• How many years of Office Administration experience do you have?

Education:

• Secondary School (preferred)

Language:

• English (preferred)

Work Location: In person

Expected start date: 2024-04-01