Office Administrator

Responsibilities:

Tasks involve a range of duties aimed at ensuring smooth day-to-day operations and effective client interactions.
- Manage and oversee daily office operations
- Coordinate and schedule appointments, meetings, and events
- Answer and direct phone calls and emails
- Maintain office supplies and equipment inventory
- Prepare and distribute correspondence, memos, and reports
- Assist in budgeting and financial record-keeping and expense tracking
- Manage vendor relationships and negotiate contracts
- Client database management

- Contract and document preparation & project documentation

- Listing coordination & transaction coordination

- File management

- Client follow-up

- Event coordination

- Market research

- Billing and Invoicing support

- Quality Control
- Develop and implement training programs for new employees
- Handle payroll processing and ensure accurate record-keeping

Qualifications & Skills:

-High school diploma or equivalent; additional education in real estate or related field a plus
- Strong clerical skills with attention to detail
- Proficient in budgeting and financial management
- Experience in vendor management and contract negotiation
- Ability to effectively manage a team of administrative staff
- Proficiency in QuickBooks or similar accounting software
- Experience in developing training programs for employees
- Knowledge of front desk operations and customer service principles
- Excellent supervisory skills with the ability to delegate tasks effectively
- Strong administrative skills with proficiency in Microsoft Office Suite
- Familiarity with payroll processing systems

This position requires a highly organized individual with excellent communication skills. The ideal candidate should have a strong background in office administration, including experience in budgeting, vendor management, team management, QuickBooks, training development, front desk operations, supervising, administrative tasks, and payroll processing.

Please note that only qualified candidates will be contacted for an interview.

Job Type: Full-time

Salary: $18.59-$29.21 per hour

Expected hours: 40 per week

Benefits:

• On-site parking
• Paid time off

Flexible Language Requirement:

• French not required

Schedule:

• Monday to Friday

Supplemental pay types:

• Bonus pay
• Overtime pay

Education:

• Secondary School (preferred)

Language:

• English (required)

Ability to Commute:

• Maple Ridge, BC V2X 3N1 (required)

Ability to Relocate:

• Maple Ridge, BC V2X 3N1: Relocate before starting work (required)

Work Location: In person