Duties & Responsibilities
- Manage daily requirements at reception (receiving external vendors, couriers, signing in visitors, mailing, answering phones, creating ID badges, etc.).
- Ensure stationary and other required supplies are checked, ordered, and approved on a regular cadence.
- Maintain action logs which track progress against deadlines for the team. Provide follow up notification and reminders where necessary.
- Support the development of status reports, presentations, and other documentation.
- Work in collaboration with the Health and Safety/Human Resource and Operations teams on projects and initiatives, supporting projects and other initiatives.
- Support teams with follow up and/or corrective actions related to Health and Safety and/or other operational departments.
- Organize and perform general administrative duties.
- Participate as an active member of the Joint Occupational Health and Safety Committee (JOHSC).
- Maintain current safety documentation to ensure alignment with document control requirements.
- Coordinate and manage meetings, conferences, and other organizational engagements.
- Maintaining boardroom(s), ensuring they are organized, supplied and presentable for customers or other visitors.
- Prepare agendas and meeting minutes.
- Support brand marketing with DHC merchandise program including inventory management, order processing and shipment logistics.
- Assist with administrative tasks for brand marketing including invoice tracking, file management, and clerical tasks associated with event planning.
- Perform other administrative or office duties, or projects as required or as assigned.
- Bachelor’s Degree in Business Administration, Communications, or another related field is preferred.
- A certificate in Health and Safety or Human Resources is an asset.
- 3+ years or equivalent experience in an (office) assistant role, preferably in a Health & Safety and/or Human Resources team.
- Experience with international travel and/or event planning considered and asset.
- Experience in preparing documents, reports, and spreadsheets.
- Advanced working knowledge with Microsoft Office (Word, Excel, and PowerPoint).
- Accurate and strong data entry and data analysis skills specific to digital platforms (HRIS and Safety Systems).
- Proven track record in managing multiple priorities, multitasking, and meeting deadlines in a busy environment where priorities may change quickly.
- Strong ethics and the ability to provide a high degree of confidentiality.
- Able to work with minimal supervision/independently and collaboratively.
- Problem solver.
- Excellent organizational, written, and verbal communication skills with a strong attention to detail.
- Willingness and capacity to learn and advance within the Health, Safety and Human Resources team.
- Ability to work flexible hours including evenings and weekends when required.