Office Administrator

Miller Fence & Deck is Hiring: We Need a Part-time Office Pro

Ever Wanted to Be the Heart of a Team? Miller Fence is Looking for You!

Hey there! Are you great at keeping things organized and making sure everything runs smooth? Can you handle administration and making sure bills and employees get paid on time? How about helping our team stay on track with their schedules for the day? What about ensuring our quotes get out, on time, looking great? If you’re nodding along, then it sounds like you’d fit right in at Miller Fence & Deck.

Who We Are:
Miller Fence & Deck is all about building top-notch fences and decks for homes and businesses in the Greater Victoria area. We’ve been at this for a long time and our name means quality and trust in our community. Every day, we’re out there measuring, digging, and setting fences that make our customers smile. And we’re busy – which is exactly why we need you.

The Job:
We’re not looking for just anyone. We need an Office Pro – someone who can jump in and help manage the paperwork, keep our books in order, make sure everyone gets paid, and help the boss keep his calendar straight. It might sound like a lot, but we bet you’re the type of person who loves a good challenge. You have an excellent ability to communicate in English, both verbally and in writing. This a part-time role but may grow as we grow. It’s ideal for remote work and it would be great if you could come to the office in person occasionally.

Your Tasks:
- Keep our financial records in check. That means working with our accountant and looking after invoices, payments coming in and going out, and payroll.
- Manage all of the quotes (prepared by our sales team), ensuring they are organized, get out on time, and look perfect. Help analyze each job for costing and feedback.
- Help our boss and our team with their schedules. Making sure everyone knows where they need to be and when. Co-ordinate our Safety Meetings.
- Answer calls and emails, making sure our customers and team have got what they need. Organize there owner’s e-mail and Google Drive files.
- Keep our office feeling like the team hub where everything’s under control.
- Take over administration tasks from the owner so he can do what he does best - sell!

Who You Are:
*** You live on south Vancouver Island and you’re legally entitled to work in Canada. ***
- You’ve got experience working in an office, and you’re pretty good with numbers.
- You know your way around a computer, especially with programs like Word and Excel. QBO experience would be an asset.
- You’re a people person – great at chatting on the phone or typing up a reply to an email. Your spoken and written English is excellent.
- You like figuring things out and solving problems when they pop up.
- You may be a local stay-at-home parent looking for a long-term, part-time challenge.

Why Miller Fence & Deck?
We’re like a big family here. You won’t just be another employee; you’ll be a big part of what makes us successful. We offer a fair wage, the chance to grow, and a place where you can be proud of the work you do.

Interested?
Shoot over your resume and a bit about why you think you’d be great for the job to millerfence@gmail.com. We’ll be excited to hear from you!

Come join the Miller Fence team and let’s build something great together.

*** You MUST currently live on south Vancouver Island and you MUST already be legally entitled to work in Canada. ***
*** Do NOT apply if you don’t meet these conditions. Thank you ***

Job Type: Part-time

Salary: $22.00-$26.00 per hour

Expected hours: 10 – 20 per week

Benefits:

• Flexible schedule
• Work from home

Schedule:

• Day shift
• Monday to Friday

Education:

• Secondary School (preferred)

Language:

• English (required)

Work Location: Hybrid remote in North Saanich, BC V8L 5G9