Office Administrator

The Position

Under the general supervision of the Compliance & Implementation Manager, the Office Administrator is responsible for organizing and overseeing all office activities for the Rights & Title department. You will play a primary role in ensuring that all office administrative functions are coordinated, and employees have the proper support to work efficiently to achieve a high level of productivity within the department.

The Candidate:

• Management of Accounts Payable and Receivable processes, tracking, submissions, approvals, and payments in accordance with the Nation’s Financial Procedures and deadlines. This includes employee expense reimbursements.
• Coordinate office activities, team celebrations, and Rights & Title department operations to secure efficiency and compliance to company policies, team morale, and a healthy working environment.
• Management of office supplies, equipment, keys, and office furniture inventory.
• Prioritize and manage multiple projects concurrently in an efficient manner.
• Perform clerical functions to ensure all scanning, faxing, photocopying, mailing, cheque requests, purchase orders, mail pick up/delivery, and shredding are executed.
• Ability to be extremely adaptable to the ever-changing priorities of the Rights & Title department.
• Always maintain the confidentiality of employees, department, and shíshálh Nation matters.
• Provide backup coverage for Rights & Title Executive Assistant during sick and vacation coverage.
• Provide support for Rights & Title Executive Assistant during large projects and events where possible.
• Provide support to the Rights & Title department manager and STLM Division Manager for research, minute taking, email and schedule maintenance, documentation preparation, etc.
• Perform all other tasks within the scope of the position and as assigned.

Qualifications, Skills and Abilities:

• A certificate or Diploma in Office Administration would be an asset.
• Minimum of five (5) years of relevant administrative experience.
• Highly skilled with Microsoft Office (Word, Excel, PowerPoint) and office equipment, such as a photocopier and scanner.
• Organizational skills to assist multiple employees at one time with various tasks.
• Adaptability and flexibility to adjust priorities for whatever task is most important at any given time.
• Ability to handle sensitive information.
• Leadership skills to take control of a situation and make quick decisions when necessary.
• Ability to manage Accounts Payable and receivable functions.
• Managing processes and SOP documentation; promoting process improvement; reporting skills.
• Valid driver's license, a current vehicle insurance certificate, and access to reliable transportation.
• Must have excellent communication skills, both written and verbal.
• Must be physically able to sit, climb, kneel or crouch and be able to lift/ move at least 25 pounds.
• Physical and mental ability to perform the duties of the position.