Office Administrator And Accounts Payable

Position Overview:

Rock Solid Industries (RSI) is a civil contractor, based out of Merritt, BC. In addition to earthworks projects in the highway, mining, forestry, oil and gas, and private sectors, RSI also provides heavy equipment rentals and aggregate sales.

RSI is seeking a self-motivated and experienced individual to join our team. This position is the “hub” of our office and will work closely with both finance and operations. Other administrative tasks to support the team will be assigned as skills, experience, and workload permits. The right candidate is someone who enjoys numbers, has excellent organizational skills, and attention to detail. A friendly and flexible mindset, with a willingness to suggest new ideas, will make for a good fit.

Office Administration Responsibilities:

• Provide a wide range of administrative support to the office, field operations and management.
• Undertake general administrative duties including handling of inquiries, routine correspondence, and other duties as required.
• Answer phones and greet visitors.
• Maintain office supply inventory.
• Collect and manage incoming and outgoing electronic and paper mail.
• Inform customers about different products, and assist in coordinating local aggregate deliveries and associated AR.
• Manage office cleaning schedule.
• Collect, review and record equipment pre-trips, mechanical maintenance logs, and CVIP records.
• Prepare, record and complete banking duties.
• Receive and record customer payments.
• AR assistance as needed.
• Maintain promotional inventory, organize annual customer appreciation, and attend career fairs.
• Coordinate planning of meetings.

Accounts Payable (AP) Responsibilities:

• PO compliance and management.
• Accurate sorting, reconciling, coding, and recording of AP invoices.
• Maintain accurate filing of processed AP.
• Track returns and expected vendor credits.
• Catch instances where PST has been charged on exempt purchases and request refunds from vendors.
• Analyze discrepancies and track down answers (credits, corrections, etc.)
• Reconcile monthly aged AP reports and process cheque runs.
• Ensure each invoice has met approval processes.

Qualifications:

Intermediate to advanced MS Office skills. (Excel, Outlook, Word)

High level of integrity, confidentiality, and accountability.

Excellent verbal, written and interpersonal communication skills.

Bookkeeping background, Sage 50 experience, and/or construction industry experience would be great assets.

Schedule:

This position needs to be a good fit for you both personally and professionally. We will discuss your availability and ideal work schedule during the interview, as we are happy to work around obligations such as school drop off/pickup.

Wage:

$23.00 - $27.00/per hour depending on experience.

We offer a friendly and collaborative work atmosphere, competitive wages, and a health benefits plan. If you have the desire to work for a company that will treat you like family, and possess the skills we are looking for, we look forward to hearing from you. We thank all applicants for applying, however, only those selected for an interview will be contacted. Preference will be given to local applicants.

Please send resumes to accounting@rsicontracting.com

Job Type: Full-time

Salary: $23.00-$27.00 per hour

Benefits:

• Dental care
• Extended health care
• Life insurance
• Vision care

Schedule:

• Monday to Friday

Ability to commute/relocate:

• Merritt, BC V1K 1A1: reliably commute or plan to relocate before starting work (required)

Education:

• Secondary School (preferred)

Language:

• English (required)

Work Location: In person