Office Administrator

About us

Calgary Mental Health & Wellness Centre Inc. is a small private practice in Calgary, AB. We are a professional, inclusive, supportive group of people who want work to be a disirable place to be.

Our work environment includes:

• Modern office setting
• Inclusivity
• Independence

Duties
We are seeking an experienced Office Administrator to join our growing team. As an Office Administrator, you will be responsible for managing the day-to-day operations of our Mental Health and Wellness Practice and ensuring smooth and efficient workflow. Your duties will include:

- Overseeing contractor invoices for services and ensuring accurate and timely payment
- Providing guidance as needed to the centres Mental Health Practitioners
- Managing team schedules and room assignments
- Coordinate direct billing to insurance companies and co-pays
- Utilizing QuickBooks for financial record keeping and ocasssional reporting
- Manage/update the centres social media accounts and website as needed
- Handling general office tasks such as answer phones, data entry, and correspondence
- Communicating effectively with clients, contractors, and staff

Skills
To excel in this role, you should possess the following skills:

- Strong attention to detail and ability to maintain privacy and confidentiality of client information
- Experience in direct bill insurance companies is an asset
- Excellent organizational abilities
- Proficiency in QuickBooks or similar accounting software
- Knowledge of online electronic medical records systems (EMRs) such as Jane
- Familiarity with general office procedures and clerical tasks
- Effective communication skills, both written and verbal

If you are a detail-oriented individual with a passion for organization and a knack for managing office operations, we would love to hear from you. Apply today to join our dynamic team as an Office Administrator!

PLEASE NOTE: Due to the high volume of applicants only those with the MUST HAVES will be reviewed and only those applicants meeting all the criteria in the posting will be considered.

All applicants MUST be currently residing in the City of Calgary or immediate surrounding area, have a fully completed resume, have completed and received a Proficient or higher rating on the assessments: Attention to detail and Filing & organization.

Only those being offered an interview or additional screening will be contacted, thank you for applying.

Job Types: Full-time, Permanent

Salary: $22.50-$25.00 per hour

Expected hours: 35 – 40 per week

Benefits:

• Extended health care
• On-site parking
• Wellness program

Flexible Language Requirement:

• French not required

Schedule:

• Monday to Friday

Application question(s):

• Are you currently residing in the City of Calgary or immediate surrounding area?

Education:

• Secondary School (preferred)

Experience:

• Office: 3 years (required)

Ability to Commute:

• Calgary, AB T2M 3N3 (required)

Work Location: In person