Office Administrator/Receptionist (Bilingual Mandarin) Contract 14 Months

Office Administrator/Receptionist (Bilingual Mandarin) 14 Month Contract (Maternity Leave Coverage)

Gentai Capital Corporation is one of Canada’s fastest-growing companies with a 11-year track record of earning investors consistent above-average absolute return, specializing in originating, funding, and servicing residential and commercial mortgage investments nationwide. We provide customized construction and conventional real estate financing services to builders, developers, and real estate owners. In addition, we provide loan servicing, asset management and other related alternative investment services to investors through 3 Funds.

We have established ourselves as a strong and conservative alternative investment firm national-wide. Our success can be attributed to a mindful approach and a remarkable team. We are well-positioned to grow into new markets and expand our offer of distinguished alternative investments to investors as an asset manager and provide mortgage solutions to homeowners, developers, and real estate investors as a leading nonbank mortgage lender.

We work in a fluid and fast-paced environment that is in complete growth mode and we are looking for motivated, self-starters who have a passion to contribute to a great mission being a premier non-banking lender in Canada. This is an amazing opportunity to join a dynamic company with plenty of opportunities to build your career journey with us!

Come join us as our Marketing Specialist! If you are energetic, thrive in a dynamic environment, looking to bring your professional career to the next level and to collaborate with supportive team of like-minded individuals, then apply now! This role will report to the Managing Director and President, supported by the cross departmental team.

The Role

We are seeking a Bilingual Fluent Mandarin speaking Office Administrator/Receptionist(14-month Contract to cover a maternity leave) to start February 5, 2024 or earlier. Your main role is front desk administration and reception duties, you will provide exceptional client service and ensure our premises reflect the professional brand image of Gentai.

Responsibilities:

• Answer main company phone, direct calls, greet and welcome visitors in a professional and friendly manner, maintain visitor log.
• Receive and distribute incoming mail and packages. Preparing outgoing mail and coordinate with courier services for timely deliveries.
• Oversee the maintenance and cleanliness of the office building and property as a key point of contact with various maintenance services, i.e. Janitorial services, equipment maintenance, IT Support, parking, and vendors to ensure safe operations and professional environment.
• Maintain and track records for company office inventory, offsite storage of company property and archived document files.
• Coordinate with vendors to ensure timely delivery and cost-effective purchasing.
• Conference room reservations and food / drinks arrangement as required, clean up after each meeting.
• Assist in organizing and supporting corporate events, tradeshows, client, and marketing events when required.
• Arrange travel and accommodations for team members when required.
• Order office supplies, office kitchen pantry items, furniture, equipment, and devices as necessary.
• Maintain accurate and up-to-date records for office supplies, promotional items, company equipment and devices.
• Regularly review accuracy of office facilities services and utilities invoices before sending to accounting team for payment.
• Update the Office manual as need for training purposes and reception coverage reference during absences.
• Coordinate reception relief coverage
• Coordinate with Human Resources and IT support to set up new hire workstation, devices, and system access.
• Other duties as assigned.

Qualifications:

• Minimum 3 years administrative experience in a professional corporate office.
• 2 years reception/front desk client facing experience.
• Bilingual, fluent in both English and Mandarin is required.
• Post-secondary diploma or certification in office administration, general administration and or equivalent experience.
• Financial or investment industry experience an asset, but not required.
• High degree of professionalism, possess a positive and enthusiastic attitude.
• Highly detailed, demonstrated organizational skills with proven ability to prioritize, balance multiple tasks in a fast-paced environment.
• Strong verbal and written communication skills.
• Excellent interpersonal skills, with the ability to work independently and collaboratively in a team environment.
• Sense of urgency, solution focused, results-driven approach to all responsibilities.
• Proficiency with Microsoft Office and technical proficiency
• Strong work ethics, accountability, professionalism
• Experience taking initiative to improve office processes.
• Must possess a valid driver’s license to be able to travel between Gentai offices and run errands as required.

Key words: Receptionist, Administrator, Administrative, Administration, Front Desk, Clerk, financial , Real estate, finance, mortgage, contract

Job Types: Full-time, Permanent

Salary: $45,500.00-$50,500.00 per year

Benefits:

• Company events

Schedule:

• 8 hour shift
• Monday to Friday

Application question(s):

• Are you legally eligible to work in Canada? Yes/No?
• Do you have 3 years administrative support experience in a corporate and fast paced work environment?
• Do you have 2 years experience as a receptionist in a corporate setting?
• Do you have financial or investment industry experience?
• Are you tech savvy? Capable of coordinating with IT support to set up employee's work station?
• Do you have a valid drivers license to be able to travel short distance to run errands?

Language:

• Mandarin and English both fluently (required)

Work Location: In person