Office Assistant

Responsibilities

Tasks

• Type and proofread correspondence, forms and other documents
• Receive and forward telephone or electronic enquiries
• Maintain and prepare reports from manual or electronic files, inventories, mailing lists and databases
• Sort, process and verify applications, receipts and other documents
• Process incoming and outgoing mail manually or electronically
• Send and receive messages
• Perform basic bookkeeping tasks
• Compile data, statistics and other information
• Prepare invoices and bank deposits
• Provide general information to clients and the public
• Photocopy and collate documents for distribution, mailing and filing
• Order office supplies and maintain inventory
• File material in storage area
• Label, file and retrieve documents
• Locate and remove files requested
• Organize and schedule office work
• Prepare and monitor contracts and budgets
• Work with minimal supervision
• Perform data entry
• Provide customer service

Experience and specialization

Computer and technology knowledge

• Electronic scheduler
• MS Word
• Accounting software
• Simply Accounting
• MS Excel
• MS Outlook
• MS Windows
• Electronic mail

Equipment and machinery experience

• Scanner

Area of specialization

• Reports
• Forms and records
• Statistics
• Invoices
• Contracts
• Correspondence
• Construction

Additional information

Security and safety

• Bondable
• Basic security clearance
• Criminal record check
• Reference required
• Vulnerable sector check

Transportation/travel information

• Own transportation
• Public transportation is available

Work conditions and physical capabilities

• Work under pressure
• Tight deadlines
• Repetitive tasks
• Combination of sitting, standing, walking
• Sitting
• Bending, crouching, kneeling
• Attention to detail

Personal suitability

• Adaptability
• Analytical
• Collaborative
• Creativity
• Efficiency
• Energetic
• Goal-oriented
• Hardworking
• Integrity
• Outgoing
• Positive attitude
• Proactive
• Quick learner
• Time management
• Accurate
• Client focus
• Dependability
• Efficient interpersonal skills
• Excellent oral communication
• Excellent written communication
• Flexibility
• Organized
• Reliability
• Team player
• Punctuality

Benefits

Health benefits

• Dental plan
• Disability benefits
• Health care plan
• Paramedical services coverage
• Vision care benefits

Financial benefits

• Bonus

Long term benefits

• Group insurance benefits

Other benefits

• Free parking available
• Learning/training paid by employer
• On-site amenities
• Parking available