Office Assistant

Mortgage Alliance Vaughan Brokerage location is a leading mortgage brokerage with two locations, one in Ontario and the other in British Columbia. We specialize in providing top-notch mortgage solutions to our clients, assisting them in achieving their homeownership dreams. With a focus on agent growth, client management, and exceptional service, we are dedicated to providing the best possible experience for our clients.

Position Overview:

We are currently seeking a motivated and organized Office Assistant to join our team.
The successful candidate will play a crucial role in supporting our agents, managing client relationships, maintaining our database, handling calls, and fulfilling general office requirements across our two locations in Ontario and British Columbia.

Responsibilities:

Assist in agent growth initiatives, including recruiting and onboarding new agents.
Manage client relationships by providing exceptional customer service and addressing inquiries promptly.
Maintain and update client database with accurate information.
Handle incoming calls and direct them to the appropriate department or individual.
Provide administrative support to the office team as needed.
Assist in organizing office events, meetings, and appointments.
Manage office supplies and inventory.
Perform other duties as assigned to ensure smooth office operations.

Requirements:

High school diploma or equivalent; additional qualification as an Administrative Assistant or Secretary will be a plus.
Proven experience in an administrative role, preferably in a real estate, financial or mortgage brokerage setting.
Excellent communication and interpersonal skills.
Strong organizational and time-management abilities.
Proficiency in MS Office Suite and other relevant software.
Ability to multitask and prioritize tasks effectively.
Attention to detail and problem-solving skills.
Must be adaptable and able to work in a fast-paced environment.

How to Apply:

If you meet the requirements and are excited about the opportunity to join our team, please submit your resume and cover letter to [contact email]. In your cover letter, please highlight your relevant experience and why you believe you would be a great fit for this role.

Mortgage Alliance Vaughan Brokerage Location is an equal opportunity employer and welcomes applications from all qualified individuals. We thank all applicants for their interest; however, only those selected for an interview will be contacted.

Application Deadline: March 11th 2024

Note: This job posting is for both locations in Ontario and British Columbia. Please indicate your flexibility to work between these locations in your application.

Job Types: Full-time, Part-time, Permanent

Salary: $19.00-$25.30 per hour

Expected hours: 40 per week

Benefits:

• Dental care
• Extended health care
• Paid time off

Flexible Language Requirement:

• French not required

Schedule:

• Monday to Friday
• Weekends as needed

Supplemental pay types:

• Overtime pay

Education:

• Secondary School (preferred)

Experience:

• Front desk: 2 years (preferred)
• Administrative experience: 2 years (preferred)
• Cold calling: 2 years (preferred)

Location:

• Vancouver, BC (preferred)

Ability to Commute:

• Vancouver, BC (required)

Work Location: In person

Application deadline: 2024-03-11
Expected start date: 2024-03-20