Office Assistant

The Board of Directors of the Ontario Ground Water Association (OGWA) seeks an Office Assistant who will be responsible to the Office Manager:

SUMMARY OF PRIMARY JOB FUNCTIONS:

GENERAL:

• General administration: mail, phone, filing, printing, shipping, equipment maintenance, order supplies, assist with mailings
• Maintain the online membership database
• Learn the OGWA website system for updating of website pages
• Update and maintain electronic and paper filing of documents, per OGWA Records Retention Policy

ADMINISTRATION SUPPORT:

• Update event registrations and membership data
• Create reports as requested
• Distribute documents, via email and mail
• Continuing Education and Regionals:
• Maintenance of attendance records and
• PowerPoint, print versions, transfers to USB, Google Drive, etc.
• Update Calendar of events, with attention to accuracy and timeliness
• Carry out appropriate referrals to other staff on requests for information, such as for accounts, membership, events, or public inquiries
• Travel arrangements, lodging, and meal planning, as needed
• Carry out marketing of the Association, as directed, including to members via database, mail out, drip marketing, or social media
• Update and complete the Monitoring Logs to keep workflow on track (Trello, reports, and spreadsheets)
• Support the Office Manager with coordination and execution for meetings, including agendas, reserving and preparing facilities, as needed
• Assist Office Manager with materials for quarterly publication of the OGWA Source Magazine insert
• May be asked to attend and provide support at some or all OGWA functions (AGM, Golf, etcetera)
• Other duties not yet identified

MINIMUM QUALIFICATIONS:

• At least 2 years of experience in an office assistance capacity is required
• Post Secondary courses in Administrative Studies or equivalent experience preferred
• Proficient with Microsoft Office products (Outlook, Word, Excel, Teams, Power Point), online email (i.e. Outlook, Gmail) and videoconferencing applications (i.e. Zoom, Teams, etc.)
• Experience with website content management or online membership database management would be beneficial

Job Types: Part-time, Permanent

Salary: $19.50 per hour

Expected hours: 16 – 21 per week

Benefits:

• Casual dress
• Company events
• On-site parking

Flexible Language Requirement:

• French not required

Application question(s):

• Do you have work experience with website or social media maintenance?

Education:

• Secondary School (required)

Experience:

• Administrative Assistance: 2 years (required)

Work Location: In person