Office Assistant

We are a busy general contracting company that has been in operation since 1967. Over the past 50 years, our experience in the building industry and reputation as a trusted general contractor allow us to provide better outcomes for our clients. We pride ourselves in delivering quality workmanship in a variety of construction environments from custom-built homes and renovations to commercial transformations and restorations.

We are seeking a Bookkeeper/Office Assistant.

This position will report to the President and CEO and holds responsibility for daily bookkeeping tasks and a wide variety of administrative duties. This placement would require daily upkeep of Accounts Receivable, Accounts Payable, Bank deposits and reconciliations, Company Credit Cards and filing, as well as weekly payroll, monitoring office supplies and assisting with the multiple tasks that may arise during the workday. Timely reporting and payments of Source Deductions, HST/GST, WSIB is necessary.

Responsibilities:

· Organize all office operations and ensure they run smoothly.

· Answer incoming calls and emails.

· Utilize computerized accounting software programs to ensure day to day processing of AP/AR transactions performed accurately.

· Review invoices to ensure they are correct and post to accounting system.

· Manage weekly full cycle payroll process and update payroll records. Complete Record of Employment when required. Manage weekly payables and payments to vendors.

· Manage completion of government remittances, payroll deductions and assist with year-end reporting and activities.

· Manage inventory of office supplies and place orders as necessary.

· Perform other administrative duties as required.

· Knowledge of administrative office procedures and ability to use Microsoft Office software.

· Demonstrate ability and commitment to maintain confidentiality.

· Monthly bank and credit card reconciliations.

· Prepare and submit Payroll Source Deductions on monthly basis, complete and submit HST Reporting to the CRA on a quarterly basis and ensure payments made on time.

· Obtain Insurance Certificates, WSIB Clearance Certificates.

· Strong organizational and communication skills, and the ability to multi-task.

Job Type: Permanent (36 Hour Work Week)

Salary: $19.00 to $24.00 per hour

Schedule:

• Monday to Thursday 9:00AM – 4:30 PM
• Friday 9:00AM to 1:00PM

Education:

• OSSD Diploma
• Certified Professional Bookkeepers Designation (preferred)

Experience:

• Experience with and/or knowledge of Sage 50 Accounting (preferred) and Microsoft Office Suite.
• Administrative Assistant: 1 year (preferred)
• Bookkeeping: 1 year (preferred)
• Customer Service: 1 year (preferred)

If you have the necessary skills and experience for this position, please submit your resume and cover letter detailing your qualifications.

Note: This job description is intended to provide a general overview of the position. It is not an exhaustive list of responsibilities, duties, or skills required. Additional duties may be assigned as needed.

Only those who are selected for an interview will receive further communication regarding their application status.

Job Type: Permanent

Salary: $19.00-$24.00 per hour

Expected hours: 36 per week

Benefits:

• Casual dress
• On-site parking

Flexible Language Requirement:

• French not required

Schedule:

• Monday to Friday

Work Location: In person

Application deadline: 2024-03-29