Office Assistant

Job Description:

Novus Rehabilitation is a health care company providing therapy to individuals after they have been injured in automobile or workplace accidents. We are seeking a temporary full-time assistant in our office, located in St. Thomas, to support our team of therapists who work in the community. We are looking for just the right fit, someone who can contribute positively to the team environment, helping us with the smooth operation of daily business. Wage is negotiable based on experience.

Essential Skills Required:

• Post-Secondary education focused on office administration
• Proven work experience in an administrative role
• Superior organizational skills with specific attention to details
• Proficiency with Quickbooks, ADP Payroll, Outlook Email, Microsoft Excel/Word, Adobe Acrobat, Dropbox
• Professional communication, customer service and rapport-building skills
• Ability to work independently
• Reliable, trustworthy and compliant with policies and confidentiality agreements

Assets:

• Experience working within the legal / auto insurance industry
• Working knowledge of HCAI, Skedulex
• Strong knowledge of QuickBooks
• Familiarity with extended health benefits
• Experience with HR duties

Job Duties:

• Prioritize and perform general office administration duties, assignments and urgent requests
• Bookkeeping duties using Quickbooks
• Provide clerical support (phone, mailing, scanning, faxing, copying, emailing)
• Support client, adjuster, lawyer and therapist inquiries via phone, email and fax
• Process incoming timesheets and invoices from staff by submitting billing to appropriate company
• Follow-up with adjusters on overdue or disputed invoices; follow-up with clients on extended health benefit invoices
• Assist with onboarding of new staff (e.g., enroll in benefits, set up logins for software programs, train on timesheets and invoicing of therapy hours)
• Maintain electronic filing system of clinical records; process copies of health records when requested
• Proof read, format and distribute reports by fax and/or email
• Maintain and update spreadsheets accurately with utmost attention to detail

Compensation:

• Competitive pay based on qualifications and experience

At Novus Rehab, we are a tight-knit group of professionals who value each other and the work we do in our community. We hope you might enjoy this challenging role, knowing that your efforts are appreciated and your role on our team is integral to our clients’ rehabilitation and recovery.

Job Types: Full-time, Temporary

Salary: $19.00-$22.00 per hour

Schedule:

• Monday to Friday

Work Location: Hybrid remote in St. Thomas, ON

Application deadline: 2024-03-19