Office Assistant

Overview
We are a small tennis court construction company located in a small office building in Aurora. We are looking for someone to be in the office to do some basic administrative and accounting tasks. This is not a fast paced, demanding job, there are minimal daily duties outside of revising documents and contracts, answering the phone and relaying information to the Manager/Owner, and handling the books (accounts receivables/ payables, invoicing, etc.). The ideal candidate will possess good communication and interpersonal skills, will have knowledge of basic accounting and small business finance, and will have patience and a willingness to assist in organizing the company's administrative operations.

This is a full time position from April - October; and part-time (minimal weekly hours) from November to March.

Responsibilities
- Prepare and process invoices, accounts payable, and accounts receivable
- Assist with month-end and year-end closing processes
- Maintain accurate financial records and documentation
- Assist with payroll processing

- Draft and revise contracts

- Answer the main office phone line, communicate with clients and relay information to the Owners

Skills
- Basic knowledge of accounting principles and practices and competent bookkeeping skills
- Proficiency in Microsoft Office
- Excellent organizational skills and attention to detail
- Knowledge of website construction and web management an asset
- Knowledge of computer troubleshooting problems
- Familiarity with computerized accounting systems and other systems (QuickBooks)
- Experience working in an administrative office setting an asset
- Knowledge of phone etiquette and customer service best practices
- Interest in tennis and/or a strong desire to learn about tennis is a plus!

If you are a detail-oriented individual with a passion for numbers and office management with a desire to contribute to the success of our small company, we encourage you to apply for this position. Please submit your resume and cover letter detailing your relevant experience. We look forward to reviewing your application.

Job Types: Full-time, Part-time, Permanent

Salary: $35,000.00-$40,000.00 per year

Expected hours: 40 per week

Benefits:

• Casual dress
• Company events
• Flexible schedule
• On-site parking
• Paid time off

Flexible Language Requirement:

• French not required

Schedule:

• Day shift
• Monday to Friday
• Weekends as needed

Education:

• AEC / DEP or Skilled Trade Certificate (preferred)

Experience:

• Accounting: 3 years (preferred)
• Administrative Office: 3 years (preferred)

Work Location: In person

Expected start date: 2024-04-15