Office Assistant

Why work with Van Gogh Designs?

Van Gogh Designs has been manufacturing handcrafted furniture since 1993. We pride ourselves in producing locally-made, one of a kind pieces that meet the exact specifications and desires of our customers. We see ourselves, and our customers as artists, and we appreciate that design is a personal choice and form of expression.

Duties & Responsibilities:

• Ensure all office related administrative duties are being performed efficiently and effectively, this includes but is not limited to order entry, customer service (phone calls and emails) and custom quotes
• Schedule, create agendas, attend and take meeting minutes
• Schedule and coordinate any office events or lunches
• Ensure coffee breaks and lunch breaks are scheduled appropriately so there is always coverage for all departments
• Ensure phone system is always functioning and messages are updated when required (holidays, factory closures etc.)
• Monitor office supplies inventory and ensure orders are placed
• Monitor office expenditures, handle office contracts, ensure budget is being followed
• Ensure office equipment is always operational
• Maintain a clean and organized office environment
• Order fabric and create purchase orders to send to suppliers
• Accurately enter and process orders in the system
• Other duties as assigned

Skills:

• Proficient in computer skills, including Microsoft Office Suite (Word, Excel, PowerPoint) and email communication
• Familiarity with office equipment such as printers, copiers, and scanners
• Strong organizational skills with the ability to multitask and prioritize tasks effectively
• Attention to detail and accuracy in data entry and record keeping
• Excellent verbal and written communication skills
• Ability to work independently as well as part of a team

This position offers an opportunity to work in a professional office environment with a supportive team. The successful candidate will have the chance to develop their administrative skills while contributing to the smooth operation of the office.

If you have the required skills and are looking for an exciting opportunity as an Office Assistant, we would love to hear from you. Please submit your resume along with a cover letter detailing your relevant experience.

Note: Only shortlisted candidates will be contacted for an interview.

Job Type: Full-time

Salary: $18.00-$25.00 per hour

Expected hours: 35 – 40 per week

Benefits:

• Dental care
• Life insurance
• Paid time off
• Vision care

Flexible Language Requirement:

• French not required

Schedule:

• 8 hour shift
• Monday to Friday

Ability to commute/relocate:

• Surrey, BC V3Z 1A7: reliably commute or plan to relocate before starting work (required)

Application question(s):

• Kindly write your full address before applying. (REQUIRED)

Education:

• Bachelor's Degree (required)

Experience:

• Front desk: 2 years (required)
• Administrative experience: 1 year (required)

Work Location: In person