Office Assistant

- Answer phone, book appointments, greet customers, address client concerns and document pertinent information for technicians to assess vehicles on work sheets and obtain keys

- Create customer invoices as directed and obtain payment for same from customers

- Sweeping, vacuuming and dusting front reception area to ensure dust and dirt is kept to a minimum

- Accurately maintain office records via QuickBooks application: enter sales receipts, enter vendor bills, record sales transactions in bank deposits on a daily basis, prepare weekly cash and cheque bank deposits, reconcile monthly statements to vendor bills for payment, monthly bank account reconciliations, monthly credit card reconciliations, prepare client statements on overdue accounts and contact clients to confirm upcoming payment, prepare quarterly GST/HST remittance summary, prepare quarterly WSIB remittance summary, prepare monthly Source Deduction remittance summary, reconcile outstanding payables and receivables at year end as required by accountant, prepare year end accounting data for accountant.

- Back up all QuickBooks data on a daily basis

- Ensure accurate calculation and annual payout of accrued vacation pay for each employee by calendar year.

- Ensure accurate QuickBooks entries in order to adhere to current tax laws and CRA accounting practices.

- Record year end shop inventory as required for accounting purposes

- Ensure website is accurate, up to date and reflects competitive placement on Google

- Maintain up-to-date written company policies as they pertain to employee safety, PPE use and MSDS. Annual review is expected to be in writing and kept on file for each employee as well as maintained for company records for each piece of shop equipment currently in use.

- Maintain accurate and up-to-date employee files as they pertain to payroll; including contracts of employment, cell phone policy, company workplace policies and up-to-date TD1 forms.

Job Type: Full-time

Salary: $18.00-$22.00 per hour

Expected hours: 40 per week

Benefits:

• Dental care
• Extended health care
• On-site parking
• Vision care

Schedule:

• Monday to Friday

Education:

• Secondary School (preferred)

Work Location: In person

Expected start date: 2024-02-15