Office Assistant With Bookkeeping Experience

About Deck Source and CUTEK®: CUTEK® is a leading innovator in wood protection solutions, providing high-quality products that enhance the longevity and beauty of wood structures. We are seeking a dedicated Office Assistant with experience in bookkeeping to join our dynamic team. As an Office Assistant, you will play a key role in supporting the administrative efficiency of Deck Source, with a particular focus on maintaining accurate financial and company records.

Why work with us?

· You will be part of a rapidly growing and successful company that values innovation, quality, and customer satisfaction.

· You will work in a friendly and supportive environment that encourages collaboration and professional development.

· You will enjoy a competitive compensation package that includes benefits and opportunities for advancement.

· You will have the chance to work with CUTEK® products, which are recognized as leaders in the industry for wood protection.

· Additional paid days off during the holiday season.

What will you do?

As an Office Assistant, you will be responsible for providing comprehensive administrative support, with a strong emphasis on bookkeeping tasks.

Some of your main duties will include:

● Bookkeeping:

- Manage and maintain accurate financial records using accounting software in a cloud-based technology environment.

- Process invoices, receipts, and other financial transactions in a timely manner.

- Reconcile bank statements and monitor accounts payable and receivable.

- Enter credit card receipts and reconcile statements while monitoring card balances.

- Prepare commission reports and compensation schedules for review.

- Reconcile supplier statements monthly.

- Produce and distribute customer statements monthly.

- Follow up with customers on overdue balances.

- Perform credit and reference checks on new and existing customers.

● Office Management:

- Maintain an organized and efficient office environment.

- Manage office supplies, equipment, and facility needs.

- Assist in the implementation and improvement of administrative processes.

● Communication and Coordination:

- Serve as a point of contact for internal and external communications which includes answering and directing incoming calls, while tracking in HubSpot CRM for Sales Team.

- Coordinate meetings, appointments, and conference calls, including those with a financial focus.

● Documentation and Record Keeping:

- Manage and organize financial documents, contracts, and records.

- Assist in the preparation and distribution of financial reports and presentations.

● Data Entry and Analysis:

- Sales Order acknowledgement and entry into SOS Inventory system.

- Accurately input financial data into relevant systems.

- Assist in the analysis and reporting of key financial indicators.

● Travel and Event Coordination:

- Coordinate travel arrangements for team members attending CUTEK-related events.

- Assist in planning and organizing events and meetings specifically focused on CUTEK products.

● Other:

- Ad hoc duties as required by the Finance and Administration team.

Who are we looking for?

We are looking for an Office Assistant who has:

· Proven experience as an Administrative Assistant with a focus on bookkeeping.

· Strong knowledge of bookkeeping principles and practices.

· Proficient in accounting software (QBO an asset) and Microsoft Office Suite (Word, Excel, PowerPoint, Outlook).

· Experience working in a cloud-based technology environment.

· Exceptional organizational and multitasking skills.

· Excellent communication and interpersonal abilities.

· Detail-oriented with a commitment to accuracy in financial record-keeping.

· Ability to work independently and collaboratively within a team.

· Proactive and adaptable in a fast-paced environment.

· Bachelor’s degree in accounting/finance, diploma in accounting or related field preferred.

How to apply?

Click Apply Now to be considered for this exciting opportunity!

Deck Source is an equal opportunity employer. We celebrate diversity and are committed to creating an inclusive environment for all employees.

Job Types: Full-time, Permanent

Salary: $42,500.00 per year

Benefits:

• Casual dress
• Dental care
• Extended health care
• Life insurance
• On-site parking
• Tuition reimbursement
• Vision care

Flexible Language Requirement:

• French not required

Schedule:

• Monday to Friday

Education:

• Bachelor's Degree (preferred)

Experience:

• QuickBooks Online: 1 year (preferred)
• Bookkeeping: 2 years (preferred)

Language:

• English (required)

Ability to Commute:

• Oro-Medonte, ON L0L 2L0 (required)

Work Location: In person

Application deadline: 2024-03-03