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SalaryWe are seeking a highly organized and detail-oriented Receptionist/Assistant to join our team. The ideal candidate will have experience in clerical work, order entry, proofreading, and transcribing.
Responsibilities:- Answer phones and direct calls to appropriate personnel- Greet visitors and direct them to the appropriate department- Order entry and clerical work- Proofread documents for accuracy- Transcribe notes from meetings- Act as a personal assistant to management as needed- Coordinate projects with various
- Greet clients as soon as they arrive and connect them with the appropriate party
- Answer the phone promptly and direct calls to the correct offices
- Create and manage both digital and hardcopy filing systems for all partners
- Deal with bookings by phone, e-mail, letter, fax or face-to-face
- Complete procedures when Guests arrive and leave
- Prepare bills and take payments
- Take and pass on messages to Guests
- Deal with special requests from Guests
- Answer questions about what the business offers and the surrounding area
- Deal with complaints or problems
- Answer telephone calls and take messages or forward calls
- Schedule and confirm appointments and maintain event calendars
- Check visitors in and direct or escort them to specific destinations
- Inform other employees of visitors' arrivals or cancellations
- Enter customer data and send correspondence
- Copy, file and maintain paper or electronic documents and records
- Handle incoming and outgoing mail
- Performs clerical duties, including, but not limited to, mailing and filing correspondence, preparing payrolls, placing orders, and answering calls
- Interacts with clients, visitors, and vendors
- Sorts and distributes incoming mail
- Arranges meetings by reserving rooms and managing refreshments
- Types of correspondence, meeting notes, and forms among other documents
- Photocopies, scans, and files appropriate documents
- Edits documents for accuracy
- Maintains accurate records and enters data
- Assists with organizing events when necessary
- Conducts research and compiles data
- Signs for delivered packages and distributes them to the appropriate recipient
- Interacts with directors when necessary
- Assists in setting up new client accounts
- Maintains financial database records
- Covers reception upon occasion
- Maintains stock of supplies by anticipating work requirements, ordering supplies, and distributing supplies where necessary
- Answers customer questions and confirms customer orders
- Engages in educational opportunities as needed
- Performs additional duties when required, including drafting brochures and organizing the filing system
Job Type: Full-time
Salary: $16.55-$18.00 per hour
Expected hours: 40 per week
Schedule:
- Monday to Friday
Education:
- Bachelor's Degree (preferred)
Experience:
- Front desk: 2 years (preferred)
- Administrative experience: 2 years (preferred)
Work Location: In person
Expected start date: 2024-03-18
