Office Manager

Education

Secondary School Diploma. A certificate or diploma in Office Administration is an asset.

Experience

Experience with collective agreements, payroll, resident billings and payment collections.

Demonstrated knowledge and experience using Microsoft Word, Excel and Sage. Experience with accounting, payroll and time and attendance systems would be an asset.

Job Performance

Prepare bi-weekly payroll including reviewing and approving hours through the time and attendance system, maintain payroll records, and prepare bi-weekly staffing variance reports.

Receive and respond to staffing inquiries regarding payroll.

Administer group benefit and pension plans and ensure appropriate payroll deductions.

Calculate vacation and seniority entitlement for all employees.

Liaise with visitors to the home, interpret and promote the services of the home and assist with tours for new applicants/visitors as directed.

Prepare resident admission packages by ensuring rate reduction applications, accommodation agreements, and other documents are completed and signed by the Resident or their representative.

Prepare resident’s monthly billings for accommodation and other changes. Ensure monthly statements are sent to the Resident or their representative.

Liaise with Residents or responsible parties regarding payment of accounts. Follow up on delinquent accounts in accordance with Home Office policies.

Prepare and make bank deposits.

Maintain records of resident trust accounts in accordance with established policies and procedures.

Submit all invoices to Home Office for payment.

Conduct or assist with the following duties as required or directed:

• Management of telephone inquiries and appropriate referral of calls
• Telephone contact with family members
• Booking resident appointments and/or transportation as required
• Maintain files of resident records
• Typing and other clerical duties
• Assist with staffing and scheduling related matters
• Schedule and provide tours of the home
• Prepare staff orientation packages
• Maintenance of leave of absence records

Maintain office and filing systems in an organized fashion.

Ensure the availability of required office supplies and monitor office equipment to ensure that it is maintained in a good state of repair.

OMNI is committed to offering accommodations to applicants with disabilities wherever possible. If you require assistance or accommodation during the application or hiring process, please contact us at: phone 705-748-6631, or by fax 705-742-9197.

Applicants must be permanently eligible to work in Canada upon hire. Proof of eligibility for permanent roles may come in the form of a Canadian birth certificate, Canadian passport, Canadian citizenship certificate, permanent residence card, or Confirmation of Permanent Residence document.

OMNI welcomes direct applications form individuals seeking employment through Indeed but does not recognize Recruitment Agencies or Services.

#OMNIHP

Job Type: Full-time

Salary: From $29.00 per hour

Expected hours: 37.5 per week

Benefits:

• Disability insurance
• Employee assistance program
• Extended health care
• On-site parking
• RRSP match

Schedule:

• Monday to Friday

Work Location: In person