Office Manager

Eckel Electric is a small family owned and operated electrical contractor located between London/St. Thomas, ON and we are looking for a multi-disciplined Office Manager to join our team.

The Office Manager will be responsible for managing Eckel Electric accounts payable, accounts receivable, completing payroll with all requisite deductions and maintaining appropriate financial documentation using our accounting system. Other responsibilities will include producing reports as requested, making accurate monthly remittances, recording deposits to the General Ledger as well as processing payable and received cheques, ensuring timely and accurate invoicing, updating the internal database and administrative duties related to finance and bookkeeping. Other duties will be assigned as necessary.

• Maintaining an organized filing system for all appropriate documents.
• Produce monthly accounting reports and financial statements as requested.
• Ensure accurate processing of monthly remittances.
• Prepare the general ledger and journal entries.
• Manage accounts receivable.
• Manage accounts payable.
• Prepare trial balances.
• Prepare bank reconciliations.
• Conduct banking.
• Prepare payroll.
• Invoice clients.
• Assess fixed assets and depreciation.
• Costing and budgeting.
• Prepare income tax.
• Store, update and retrieve financial data.
• Perform clerical duties, such as maintain filing and record systems.
• Assist with inventory management.
• Answer customer inquiries.
• Enter invoices.
• Match invoices with purchase orders.
• Act as first line contact with vendors regarding billing problems.
• Perform bi-weekly payroll processing, reporting, and quality assurance functions.
• Keep owners informed of potential accounting and billing problems.
• Corresponding with third party accountants as required.
• Benefits and RRSP administration.
• Start-up document assistance as requested.
• Assist with rolling out new modules within the current accounting system.
• Other duties as assigned.

Compensation and Benefits:

• $26.00/hour
• Health and Dental Benefits
• RRSP
• 35 hours/week

Requirements:

• Post-Secondary Degree or Diploma in Business Administration, Finance, Accounting or other related field.
• Minimum of 3 years’ experience in a similar role.
• Experience with Spectrum (Viewpoint) is an asset but not required.
• Strong working knowledge of accounts payable and accounts receivable functions.
• Experience with budget, accounting, and reporting systems.
• Strong working knowledge of Generally Accepted Accounting Principles and Practices.
• Perform mathematical computations accurately and quickly.
• Effective attention to detail and a high degree of accuracy.
• High level of integrity, confidentially, and accountability.
• Strong work ethic and positive team attitude.
• High level of proficiency with Microsoft Office suite.

If this position sounds like the perfect fit for you, please send your cover letter and resume in a single document to jessica.eckel@hotmail.com. We look forward to hearing from you.

Eckel Electric values diversity and is an equal opportunity employer. Should you require accommodation at any time during the recruitment process, please advise in your cover letter or through a separate communication to jessica.eckel@hotmail.com.

Job Type: Full-time

Salary: $26.00 per hour

Expected hours: 30 – 40 per week

Benefits:

• Dental care
• Extended health care
• RRSP match

Flexible Language Requirement:

• French not required

Schedule:

• Monday to Friday

Education:

• Secondary School (preferred)

Language:

• English (preferred)

Work Location: In person

Application deadline: 2024-04-18