Office Manager/Bookkeeper

Office Manager / Senior Bookkeeper
Permanent, Full-time
Lantzville, BC

Overview

We are looking for a permanent full-time Office Manager/Senior Bookkeeper to lead our small administration team in Lantzville, British Columbia.

We are a family-owned and operated group of companies, having operated on Vancouver Island for 28 years. Our office is located on 18 acres and is a dog-friendly office environment.

Under the direction of the Owners, you will be responsible for leading administrative aspects of the business including union and non-union payroll, bookkeeping, HR and benefits administration, and more.

You want to make an impact and be a key contributor in the overall operations of a small business. You have 5+ years of bookkeeping experience, extensive knowledge of Canadian payroll and employment law, have formal payroll or bookkeeping education, the ability to lead and train others, and a strong attention to detail.

Since we are a small team, we expect our team members to work independently, manage their time appropriately, and wear a number of different hats as we collectively contribute to the team’s success.

Core Duties and Responsibilities

Administration & Bookkeeping:

• Manage company bank accounts and expenses, including credit card management & reconciliations
• Prepare & maintain monthly/quarterly GST returns
• Complete Employer Health Tax instalments & annual filing
• Manage accounts payable/purchase orders, driving accuracy and on-time payment of vendor invoices.
• Co-ordinate with Owner regarding bank transfers in order to maintain on time payables.
• Work closely with Project Manager on construction project administration activities including budgeting and Progress Draw Requests
• Maintain the General Ledgers, analyze and make any necessary adjustments prior to preparing month end statements for the owner(s).
• Manage monthly rental and other incomes as needed
• Maintain and balance monthly intercompany transactions, prepare & post necessary intercompany invoicing
• Prepare periodic cash flow statements to assist with decision making
• Prepare necessary documents to Accountants office for year-end preparation, post and balance any adjustments as directed.
• Prepare annual Triple Net reconciliations
• Calculate & invoice property tax allocations
• Lead shareholder administration including preparation of tax instalments and payments as directed

Office Management:

• Maintain inventory and order office supplies as needed
• Maintain relationships & coordinate repairs or maintenance with photocopier supplier & IT personnel
• Be trusted to take on special projects as needed, which may span different areas of the business

Payroll:

• Support the administration of bi-weekly payroll for approximately 20 union and non-union employees and subcontractors
• Support the preparation and maintenance of payroll and related government remittances/filings, accounts receivable, expenses, payroll taxes and Workers’ Compensation Board (WCB) transactions
• Support the preparation of T4s and Records of Employment
• Support the administration of benefits and RRSP plans
• Update employee cost spreadsheets as required
• Audit spreadsheets for annual rate negotiation meetings
• Lead payroll, pension, and disability audits and inquiries

Qualifications, Education, Experience

• 5+ years of bookkeeping and administrative experience in an office environment
• Strong understanding of Canadian payroll & employment law
• Certificate or Diploma in Bookkeeping, Business Administration, or Accounting
• Solid understanding of Sage 50 & Microsoft Office (Excel, Word, Outlook)

Skills & Abilities

• Ability to prioritize & meet deadlines
• Excellent verbal and written communication skills to help us build out our documentation, processes, and internal communications
• Strong attention to detail
• Problem solving, time management & decision-making skills
• Confidence in managing confidential material and information with discretion, tact and diplomacy.
• Ability and desire to lead and develop other team members with a continuous improvement mindset

Job Types: Full-time, Permanent

Salary: $30.00-$34.00 per hour

Expected hours: 40 per week

Benefits:

• Casual dress
• Dental care
• Disability insurance
• Employee assistance program
• Extended health care
• Life insurance
• On-site parking
• RRSP match
• Vision care

Schedule:

• Monday to Friday

Supplemental pay types:

• Overtime pay

Experience:

• Sage: 1 year (required)
• Canadian payroll: 2 years (required)

Language:

• English (required)

Ability to Commute:

• Lantzville, BC V0R 2H0 (required)

Work Location: In person