Office Services & Facilities Clerk / Contract

ABOUT GOWLING WLG

At Gowling WLG, our dedication to excellence and quality service begins with our people. As a global law firm with offices across Canada, the U.K., Europe, the Middle East and Asia, we pride ourselves on sourcing and retaining top talent who bring energy, passion and commitment to the delivery of outstanding client service.

Employee satisfaction is important to us. We work hard to ensure that our people are motivated, engaged and empowered. We are guided by our firm’s Core Values - The Power of Teamwork, Always Striving to be Better, We all Bring Something Different - in all that we do.

Diversity, equity, and inclusion are an integral part of our firm’s core values. We are always striving to build a more equitable, engaging and rewarding workplace by attracting and retaining talented people from a diverse range of backgrounds, cultures and experiences. Our aim is to help everyone reach their full potential and achieve their personal and professional goals.

Our diverse group of legal professionals, law students, law clerks, paralegals, legal administrative assistants and business services team members work together, and are respected and valued for their individual contributions.

PROFILE

We are currently seeking an experienced Office Services & Facilities Clerk to join our Office Services team of our Hamilton office on a 6 month contract with potential to extend. Working in a team environment, the incumbent will be responsible for purchasing, budgeting, shipping, receiving, storage, receptions, office communication (mail, courier, etc.), space utilization, print services, facilities equipment maintenance services and food services. This position receives some direction or guidance; most tasks and objectives are accomplished independently.

RESPONSIBILITIES

• Coordinate Video Conferencing/Boardroom operations (boardroom set ups, bookings, testing and recording/processing videos and routine maintenance of all audio visual and conference equipment).
• Interact on a national level with IT/Reception in other offices to coordinate boardroom space/info for Video Conferencing meetings.
• Provide support to all areas within Office Services and facilities, which would include completing photocopy and document assembly requests; receiving and sending fax transmissions; receiving and/or collecting incoming and outgoing mail and deliveries and ensuring ongoing dispatch and delivery.
• Assist in monitoring and responding to issues that relate to Office Services or premises, including lighting; air flow; furniture; equipment; and co-ordinates the purchase of office supplies, furnishings etc.
• Assist with office moves and provides general maintenance duties as required.
• May be required to assist in accounting duties such as depositing monies at bank; coordinate file closures, retention, retrieval and recording of all closed files at offsite storage facilities.
• Maintain inventory of firm supplies and equipment.
• Respond to requests for assistance from reception and any other area within Office Services and/or Facilities.
• May be required to coordinate and facilitate the logistics of various office specific events.
• Organize and maintain common areas including cafes and kitchens.
• All other duties as required.

QUALIFICATIONS

• Ability to use Video Conference specific software and VC firmware to record/process video recordings.
• Ability to communicate effectively with other Firm members, with the aptitude to take care of clients’ needs in a professional and courteous manner.
• Capable of producing a high quality and quantity of work product, occasionally under tight timelines.
• Ability to prioritize and re-define priorities when necessary.
• Capacity to work independently, as well as in a team environment.
• Ability to lift heavy objects.
• Ability to handle stress in a business-like manner.
• Knowledge of Microsoft Office Suite.

Not sure if you meet all the requirements? If you are excited about this opportunity but your experience does not align perfectly with every qualification in the job description, we encourage you to apply anyway. You may be just the right candidate for this or other roles.

Gowling WLG is dedicated to building a diverse and inclusive workplace. If you have a disability or special need that requires accommodation at any time during the recruitment process, please let us know.

While we appreciate all applications received, only those candidates selected for an interview will be contacted.